Request for quotation: Procurement of IT equipment

29 August 2019

Dear Sir/Madam,

 

UNFPA hereby solicits a quotation for the following goods:

 

Item N°

Product Name

Product Description

Unit of Measure

Quantity

1

Laptop

 

Intel Core i5

Processor min. 4M Cache, up to 3.6 GHz

not more 15 inch display

Russian keyboard

min. 8 GB SO-DIMM DDR4, 2666MHz

min.  256 GB PCle SSD

Intel® Graphics 620

Microsoft Windows, Pro 10 GB (64-bit)

3 years of warranty

 

pcs

2

2

Docking station to laptop

Will be used with laptop above

No less than 6 months warranty

pcs

2

3

Monitor

Display (diagonal) 23.8

Display (maximum resolution) 1920 x 1080 (Full HD)

Display (matrix type) IPS (PLS, AHVA, WVA, UWVA)

HDMI port (mini / micro) 1 x HDMI v1,4

3 years of warranty

pcs

3

4

IP DeskPhone

Graphic LCD display

SIP account with support for two logical lines.

Phone book up to 500 contacts

Two network interfaces 10 / 100Mbps.

No less than 1 year of warranty

pcs

2

5

Keyboard Kit with Mouse

Wireless keyboard

Key Life Cycle: 10 million keystrokes

Keyboard Dimensions: not less 444.38 x 141 x 31.64 mm

Mouse dimensions: not less 38.9 x 113 x 63.1 mm

pcs

2

6

Color MFP

Print, copy, scan

Incl. A3 printing format

Resource b / w cartridge: 15500 pp

Memory: not less 2048 MB

Duplex

Wireless Interfaces: Wi-Fi

Noise Level: 64dB

Warranty: not less than 1 year

pcs

1

7

Toner

Black

Cartridge Black color to MFP mentioned above

Resource: no less 15000 pages

pcs

1

8

Toner 

Cyan

Cartridge Cyan color to MFP mentioned above

Resource: no less 8000 pages

pcs

1

9

Toner 

Magenta

Cartridge Magenta color to MFP mentioned above

Resource: no less 8000 pages

pcs

1

10

Toner 

Yellow

Cartridge Yellow color to MFP mentioned above

Resource: no less 8000 pages

pcs

1

 

This Request for Quotation is open to all legally-constituted companies that can provide the requested products and have legal capacity to deliver in the country, or through an authorized representative.

 

  1. About UNFPA

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

 

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

 

 

  1. Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA:

Kateryna Andreieva, Administrative Assistant

Tel Nº:

+38 044 281 32 31

Email address of contact person:

andreieva@unfpa.org

 

The deadline for submission of questions is Tuesday, 03 September 2019 at 10:00 Kyiv time. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

 

 

  1. Content of quotations

Quotations should be submitted in a single e-mail whenever possible, depending on file size. Quotations must contain:

 

  1. Technical proposal, in response to the requirements outlined in the specifications should comply with:
  2. Price quotation, to be submitted strictly in accordance with Price Quotation Form.

 

Both parts of the quotation must be signed by the company’s relevant authority and submitted in PDF format.

 

The bidder shall not be required to quote for all lots. However, Bidders are encouraged to quote for as many lots as possible.

 

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the secured e-mail address indicated below no later than: Thursday, September 05, 2019 at 17:00 Kyiv time.

 

Name of contact person at UNFA:

Iryna Bohun

Email address of contact person:

ukraine.office@unfpa.org

 

Please note the following guidelines for electronic submissions:

  • The following reference must be included in the email subject line: RFQ Nº UNFPA/UKR/RFQ/19/09 – IT equipment. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
  • The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.  

 

  1. Overview of Evaluation Process

Quotations will be evaluated based on the compliance with the technical specifications and the total cost of the goods (price quote).

 

The evaluation will be carried out in a two-step process by ad hoc evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes.

 

  1. Award

UNFPA shall award a Contract to the lowest priced bidder whose bid has been determined to be substantially compliant with the bidding documents.

 

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of Contract to increase or decrease by up to 20% the volume of goods specified in this RFQ without any change in unit prices or other terms and conditions.

 

  1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of shipping documents, invoice and other documentation required by the contract.

 

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:  Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Assistant Representative, Officer-in-Charge Mr. Pavlo Zamostian, at zamostian@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Assistant Representative, Officer-in-Charge, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

 

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

For more information, please, download the ITB attached below.