1. The United Nations Population Fund (UNFPA), an international development agency invites sealed bids for the supply of the following equipment for its programme in Ukraine:

 

-           Mobile phone

-           Laptop

-           All-In-One desktop PC

-           TVset

-           Tablet

-           Multi-Function Printer laser

-           Laser printer

-           Telephone (with cable)

-           Electric meter

-           Internet router (router)

-           Office straight table (option 1)

-           Recirculator bactericidal

-           Stepladder

-           Executive chair

-           Chest of drawers

-           Adult mattress (option 1)

-           Bedding set 1.5 (bed linen)

-           Towel

-           Cleaning set

-           Mop for a floor

-           Dustpan and broom

-           Kitchen towel

-           Pillow

-           Blanket

-           Plaid

-           Round bowl

-           Corner computer table (option 1)

-           Armchair

-           Round coffee table

-           Straight sofa (option 1)

-           Shelving (bookcase)

-           Mattress orthopedic 90 * 190 (option 2)

-           Desk lamp

-           Office guest chair

-           Electric radiator

-           Wardrobe

-           IroSet of bathroom rugs

-           Iron

-           Ironing board

-           Children's pot

-           Clothes dryer

-           Clock

-           Bunk bed transformer

-           Corner sofa

-           Antechamber

-           Rug

-           Cordless vacuum cleaner

-           Washing machine

-           Kitchen faucet

-           Electric kettle

-           Microwave

-           Two-chamber refrigerator

-           Cooking surface / electric hob

-           Hair dryer

-           Kitchen hood

-           Kitchen

-           Lamp

-           Set of pots

-           Set of cutlery

-           Tableware set

-           Tray

-           Sink

-           Trash can

-           Electric towel dryer

-           Mirror with locker

-           Glass shower

-           Compact toilet bowl

-           Bath faucet with thermostat and shower

-           The brush

-           Kitchen cabinet

-           The kitchen table

-           Kitchen chairs

-           Set of hand tools

-           Hammer drill

-           Set of bathroom accessories

-           Laundry basket

-           Corner shelf quadrangular

-           Projector screen

-           Projector

-           Armchair-bag

-           Baby bed with bedside table and diaper table

-           Toilet seat

-           Children's blanket 110 * 140

-           Children's pillow

-           Mobile button phone

-           Office safe

-           Air conditioning

-           Straight sofa (option 2)

-           Office chair

-           Children's chair

-           Children's table

-           Tablet

-           The video surveillance camera wired

-           Freezer

-           Kitchen table (round)

-           Vacuum cleaner for dry cleaning

-           Children's highchair for feeding

-           Walkers

-           Call buttons

-           Closet

-           CCTV camera

-           NETWORK IP VIDEO RECORDER

-           NETWORK IP VIDEO RECORDER

-           4 TB hard drive

-           Port switch

-           Box hinged

-           Cable duct (10 pieces)

-           Cable (10 pieces)

-           Connector

-           Monitor min 23"

-           Network cable

-           Distribution box

-           Wooden cutting board

-           Dryer stand

-           Measuring mug

-           Knife set

-           Iron teapot

-           Cup

-           Stainless steel bowl

-           Bowls (set)

-           Bed 90x200 cm

-           Water cooler

-           Blanket 1.5

-           Towel for hands and face

-           Round wall mirror for the bathroom

-           TV bracket

-           Extension cord

-           Laptop

-           Shredder

-           Window bars

-           Information stand

-           Ramp

-           Armored doors

-           Multicooker

-           Corner office table

-           Cabinet for storage of didactic material

-           Soft pouf

-           Children's table 6-seater

-           Straight sofa (option 3)

-           Alarm button

-           Office straight table (option 2)

-           Marker board

-           Rack for booklets

-           Sticker board for drawing

-           Folding bed

-           Children's mattress

-           Carpet

-           Adult mattress (option 1)

-           Bed linen for a children's bed

-           Hallway (hanger, mirror, shoe shelf)

-           Hand dryer

-           Boiler 150 l

-           Bucket

-           Reception desk

-           Fire extinguisher

-           First aid kit production

-           Rechargeable lamp

-           Automatic tonometer

-           Contactless thermometer

-           Quartz lamp bactericidal / bactericidal irradiator

-           Office chair without wheels

-           Folding office chair

-           The oil heater

-           Floor hanger

-           Projector mount

-           Boiler 20 l

-           Garland curtain

-           Mobile nightstand

-           Infinity light panel

-           Night projector Starry sky

-           Lava night lamp

-           Bedspread - a blanket for a childrens' bed

-           The bedspread - blanket for the bed

-           Transformer table

-           Chair without back

-           Mattress topper for children

-           Fire shield

-           Toilet paper holder

-           Shoe cupboard

-           Set of frying pans

-           Baby changing table

-           Metal cabinet for documents

 

2. Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing price information shall be submitted together.

 

3. The bidder shall not be required to quote for all items. However, Bidders are encouraged to quote for as many items as possible. 

 

4. Bid package and all supporting documents must be submitted in English.

 

5. To enable you to submit a bid, please read the following attached documents carefully:

 

Section I:	Instructions to Bidders
Section II:	Technical Specifications and Schedule of Requirements
Section III:	UNFPA General Terms and Conditions
Section IV:	UNFPA Special Conditions for Contracts
Section V:	Bid Forms

 

6. The bid shall reach UNFPA’s reception or the secured email inbox of ua-procurement@unfpa.org no later than 09 February, 2022 by 17:00 pm Kyiv time.

 

7. The bid shall be opened on 10 February, 2022 at 10:00am Kyiv time at UNFPA  premises, 42-44 Shovkovychna str., Kyiv 01004, Ukraine. Bidders or their authorized representatives may attend the bid opening.  Kindly confirm by e-mail: shulchenko@unfpa.org by 06 February, 2022 whether your company shall be represented at the bid opening.

 

8. Bids received after the stipulated date and time shall not be accepted under any circumstances. Bids delivered through courier and posted later than the due date shall not be registered and shall be returned unopened or shall be shredded. Bids submitted to any other email address than ua-procurement@unfpa.org shall be rejected.

 

9. Bidders shall acknowledge receipt of this Invitation to Bid according to the Bid Confirmation Form, Section V, 1 of this solicitation document by email to UNFPA Ukraine (ua-procurement@unfpa.org) 28 January 2022 and to indicate whether or not a bid shall be submitted.  The acknowledgement shall provide company name, telephone number, fax number and the name of a contact person. If you are declining to bid, please confirm this via e-mail to UNFPA and please state the reasons for UNFPA to improve its effectiveness in future invitations.

 

10. Any questions relating to the attached documents shall be addressed in writing to the following UNFPA personnel no later than 03 February 2022 at 17.00, Kyiv time.

 

• • Iryna Shulchenko, UNFPA Procurement and Logistic Associate email: shulchenko@unfpa.org for questions relating to the bidding exercise.

 

Do not submit your bid to these contacts, or your bid will be disqualified.

 

11. This letter is not to be construed in any way as an offer to contract with your firm.

 

12. UNFPA strongly encourages all bidders to register on the United Nations Global Marketplace (http://www.ungm.org).  By registering on UNGM, vendors become part of the database that UN buyers use when searching for suppliers. Vendors can also access all UN tenders online and, by subscribing to the Bid Tender Service, vendors can be automatically notified via e-mail of all UN business opportunities that match the products and services for which they have registered. Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers http://www.ungm.org/Publications/UserManuals/Suppliers/UserManual_Supplier.pdf .

 

 

SECTION I: Instructions to Bidders

 

1. Introduction

 

1.      Scope

 

1.1 The UNFPA is an international development agency whose goal is to ensure the existence of a world in which every pregnancy is desirable, every birth is safe and every young person can realize his or her potential.

The UNFPA is a leading United Nations agency that promotes the right of every woman, man and child to a healthy life and equal opportunities. As part of this project, UNFPA has supported the procurement of equipment and furniture for GBV specialized services in UK-supported cities.

 

2. Eligible Bidders

 

1. 1. All bidders found to have a conflict of interest shall be disqualified. Bidders may be considered to have a conflict of interest if they are or have been associated in the past, with a firm or any of its affiliates that have been engaged by UNFPA to provide consulting services under these bidding documents.

 

0. 2. Bidders shall not be eligible to submit a bid if at the time of bid submission:
1. The bidder is listed as suspended on United Nations Global Marketplace (http://www.ungm.org) as a result of having committed fraudulent activities,
2. The bidder’s name is mentioned in the UN 1267 list issued by the Security Council resolution 1267 that establishes a sanctions regime to cover individuals and entities associated with Al-Qaida and/or the Taliban;
3. The bidder is debarred by the World Bank Group.

 

3. Fraud and Corruption
   1. UNFPA’s policy regarding fraud and corruption is available at http://www.unfpa.org/public/home/procurement/pid/8864 and applies fully to this Invitation to Bid. The submission of any offer implies that the bidder is aware of this policy.

 

 

2. Solicitation Documents

 

4. UNFPA Solicitation document

 

1. 1. Bidders are expected to examine all instructions, forms, specifications, terms and conditions contained within this UNFPA solicitation document. Failure to comply with these documents shall be at the bidder’s risk and may affect the evaluation of the bids, or may result in the rejection of the bid.

 

1. 2. Bidders are cautioned to read the specifications carefully (see Section II Technical Specifications and Schedule of Requirements), as there may be special requirements. The technical specifications presented herein are not to be construed as defining a particular manufacturer’s product. Bidders are encouraged to advise UNFPA if they disagree.

 

1. 3. The specifications are the minimum requirements for the products and related services. Products and services offered must meet or exceed all requirements herein. The products shall conform in strength, quality and workmanship to the accepted standards of the relevant industry. Modifications of or additions to basic standard products of less size or capability to meet these requirements will not be acceptable.

 

5. Clarifications of solicitation document
   1. A prospective bidder requiring any clarification on the bid solicitation documents may notify UNFPA in writing within one week from the date of issue of the bid. UNFPA shall respond in writing to any request for clarification received and circulate its response (including an explanation of the query but without identifying the source of enquiry) to all prospective bidders who have received the bid solicitation documents. A copy of UNFPA’s answer shall also be posted on the UN Global Marketplace, http://www.ungm.org/, http://ukraine.unfpa.org/ , http://procurement-notices.undp.org/

 

 

6. Amendments to UNFPA bid solicitation document

 

1. 1. At any time prior to the deadline for submission of bids, UNFPA may for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by amendment.

 

1. 2. All prospective bidders that have received the bidding documents shall be notified in writing of all the amendments to the bidding documents. In order to give prospective bidders reasonable time to take the amendments into account in preparing their bids UNFPA may, at its discretion, extend the deadline for the submission of bids.

 

 

3. Preparation of Bids

 

7. Documents to be submitted with the bid

                                                                                                   

1. 1. Documents Establishing the Eligibility of the Bidder

To establish their eligibility, bidders shall:

1. Complete the Bid Submission Form, Section V, 2.
2. Complete Bidders Identification Form, Section V, 3.

 

1. 2. Documents Establishing the Qualifications of the Bidder

To establish its qualifications, the bidder shall submit to UNFPA’s satisfaction the following documents:

1. Evidence that the bidder is established as a company and legally incorporated in the country where it resides; e.g. through provision of certification of incorporation or other documentary evidence (this is not required for companies already registered in national, regional or international Stock Exchanges);
2. Post qualification documentation outlined in Instructions to Bidders, Sub-Clause 27

 

Failure to furnish all the information required for submission shall be at the bidder’s risk as it may then be determined that the bid does not substantially respond to the UNFPA bid document in every respect.  This may result in a rejection of the bid.

1. 3. Documents Establishing the Eligibility and Conformity of the Goods and Related Services

Bidders shall submit:

1. Documentary evidence that the goods conform to the Technical Specifications and standards specified in Section II Technical Specifications and Schedule of Requirements.
2. Completed Product Item Overview Form, Section V, 4.
3. Product catalogs containing pictures of the product(s).
4. Certificate of Conformity.
5. Manufacturer’s technical product specifications or datasheets. 
6. The bidder shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the goods during 24 month following commencement of the use of the goods by UNFPA. Bidders must complete and submit with their bid the Excel table containing the individual item details, as per Form in Section V.4. Bidding Forms.

 

8. Bid Currency and Prices

 

       All prices shall be quoted in any convertible currency to US Dollars (USD). The UN exchange rate will be applied. https://treasury.un.org/operationalrates/OperationalRates.php

 

      Note: All prices must be exclusive of VAT tax, since UN and its specialized agencies are exercising zero VAT payer status.

 

1. 2. Bidders are requested to quote the following based on INCOTERMS 2010 (The terms FCA, CPT and other similar terms shall be governed by the rules prescribed in the INCOTERMS 2010, published by the International Chamber of Commerce):

 

• DAP Kyiv, Ukraine    

 

1. 3. Where installation, commissioning, training or other similar services are required to be performed by the bidder, the bidder shall include an itemized list of the prices for those services.

 

9. Validity of Bid

 

1. 1. The prices of the bid shall be valid for 60 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA on the grounds that it is non-responsive.

 

1. 2. In exceptional circumstances, UNFPA may solicit the bidder's consent for an extension of the period of validity under exceptional circumstances. The request and the responses shall be made in writing.

 

 

4. Submission of Bids and Bid Opening

 

10. Partial Bids

 

1. 1. Partial bids are allowed under this tender. 

 

11. Alternative Bids

 

11.1. Alternative bids will not be accepted. In the event of a supplier submitting more than one bid, the following shall apply:

1. All bids marked alternative bids will be rejected and only the base bid will be evaluated.
2. All bids will be rejected if no indication is provided as to which bids are alternative bids.

 

 

12. Bids

 

1. 1. Bids shall be submitted in one envelope.

 

1. 2. Bids shall be prepared in accordance with Section II: Schedule of Requirements and Technical Specifications and shall include the requested documentation as per Instructions to Bidders Clause 7, and in accordance with the Price Schedule Form in Section V, 5 of the bid forms.

 

1. 3. Bids shall be signed by the bidder or a person or persons duly authorized to bind the bidder to the contract. A bid shall contain no interlineations, erasures, or overwriting except as necessary to correct errors made by the bidder. In that case such corrections shall be initialed by the person or persons signing the bid. 

 

13. Sealing and Marking of Bids (hard copies)

 

1. 1. When submitting bids in hard copies the bidder shall prepare one set of sealed bids containing the technical and price components.

 

1. 2. The envelope shall also indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared “late.”

 

1. 3. If the outer envelope is not sealed and marked as required, UNFPA shall assume no responsibility for the bid’s misplacement or premature opening.

 

 

1. 4. The outer envelope must be signed/sealed and clearly marked with the following:

 

UNITED NATIONS POPULATION FUND (UNFPA)

42-44 Shovkovychna street

Kyiv 01004 ,Ukraine

Invitation to Bid No. UNFPA/UKR/ITB/22/01

Attention: Iryna Bohun

 

ONLY TO BE OPENED BY AUTHORIZED UNFPA PERSONNEL

 

14. Electronic Submission

 

14.1. Bids may be delivered to the office or submitted electronically. Please note the following guidelines for electronic submissions:

 

14.2. Bidders shall make clear reference to the specific bid in the subject field as instructed, otherwise bids may be rejected. Clearly specify the following text in the subject line:                           ITB No. UNFPA/UKR/ITB/22/01, Bidder’s Name.

 

14.3. The bid shall be submitted to ua-procurement@unfpa.org. Bids received at the mailbox are kept undisclosed and shall not be opened before the scheduled opening date. Sending to any other email address will violate confidentiality and invalidate the bid. 

 

14.4. E-mail submission shall not exceed 20 MB, including the size of the cover email. It is recommended that all the bidding documents are consolidated into as few attachments as possible which shall be in commonly used file formats. If the bid consists of large electronic files, it is recommended to send these files separately before the deadline indicating the order of emails (email 1, email 2, etc.) after the bid reference number and the Bidder’s name in the subject line of each email.

 

14.5. It shall be the Bidder’s responsibility to ensure that bids sent by e-mail are received by the deadline. All Bidders shall receive an auto-reply acknowledging the receipt of their email. Bidders shall not receive responses to questions sent to ua-procurement@unfpa.org since it is a secure mailbox.

 

14.6. In order to avoid last minute internet congestion it is recommended to send your bid as early as possible before the deadline.

 

15 Bid Submission Deadline/Late Bids

 

15.1. Bids must be delivered to the office on or before the date and time specified in the introductory letter of this solicitation document.  If any doubt exists as to the time zone in which the bid should be submitted please refer to www.timeanddate.com/worldclock, or contact the bid focal point.

 

15.2. UNFPA may, under special and exceptional circumstances, extend the bid submission deadline and such changes shall be notified on http://www.ungm.org/, http://ukraine.unfpa.org/, http://procurement-notices.undp.org/ before the expiration of the original period. 

 

15.3. Any bid received by UNFPA after the bid submission deadline shall be rejected and returned unopened to the Bidder. UNFPA shall not be legally responsible for bids that arrived late due to the Bidder’s problems with transmission of bid submissions via email and/or with the courier company.

 

16. Storage of Bids

 

  16.1. Bids received prior to the deadline of submission and the time of opening shall be securely kept unopened until the specified bid opening date stated in the UNFPA’s solicitation document. No responsibility shall be attached to UNFPA for prematurely opening an improperly addressed and/or identified bid.

 

17. Bid Opening

 

17.1. UNFPA shall conduct the bid opening in public at the following address, date and time.

 

Street Address: 42-44 Shovkovychna str.

Floor/ Room number: 6^th floor, UNFPA in Ukraine

City: Kyiv

Country:  Ukraine

Date:  10 February 2022

Time:  10:00, Kyiv time, (reference: www.timeanddate.com/worldclock).

 

17.2. Bids received electronically by the required deadline will be printed and a copy of the bids will be put in a sealed envelope that will be opened at the time and date specified in the bid document. Only the last received bid will be opened if multiple bids are sent by the same Bidder.

 

17.3. The bids shall be opened publicly at the time and place specified in the ITB and an immediate record made thereof.

 

17.4. Only those who have submitted bids or their authorized agent or representative may attend the bid opening. 

17.5. The report shall be available for viewing by Bidders for a period of thirty days from the date of the opening. No information that is not included in the bid opening report can be given to Bidders.

 

17.6. No bid shall be rejected at bid opening, except for late bids, which shall be returned unopened to the Bidder. 

 

 

5. Evaluation and Comparison of Bids

 

18. Confidentiality

 

18.1. Information relating to the examination, evaluation, comparison, and post-qualification of bids,    and recommendation of contract award shall not be disclosed to Bidders or any other persons not officially concerned with such process until the contract award is published.

 

18.2. Any effort by a Bidder to influence UNFPA in the examination, evaluation, comparison, and post-qualification of the bids or contract award decisions may result in the rejection of its bid. in the rejection of its bid.

 

19. Clarification of Bids

 

19.1.   To assist in the examination, evaluation and comparison of bids, UNFPA may ask bidders for clarification of their bids. The request for clarification and the response shall be in writing by UNFPA and no change in price or substance of the bid shall be sought, offered or permitted.

 

 

20. Responsiveness of bids

 

20.1. UNFPA’s determination of a bid’s responsiveness is to be based on the contents of the bid itself.

 

20.2. A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

1. effects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
2. limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the Bidder’s obligations under the contract; or
3. if rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive bids.

 

21. Nonconformities, Errors, and Omissions

 

21.1. Provided that a bid is substantially responsive:

1. UNFPA may waive any non-conformities or omissions in the bid that do not constitute a material deviation.
2. UNFPA may request that the Bidder submit the necessary information or documentation within a reasonable period of time to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements.  Such omission shall not be related to any aspect of the price of the bid.  Failure of the Bidder to comply with the request may result in the rejection of its bid.
3. UNFPA shall correct arithmetical errors on the following basis:
   • If there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity, the unit price shall prevail and the line item total shall be corrected, unless in the opinion of UNFPA there is an obvious misplacement of the decimal point in the unit price. In that case the line item total as quoted shall govern and the unit price shall be corrected;
   • if there is a discrepancy between words and figures, the amount in words shall prevail;

                       •  if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected;

 

 

22.       Preliminary examination of Bids

 

22.1.     UNFPA shall examine the bids to determine whether they are complete, that all documents and technical documentation requested as per Instructions to Bidders Clause 7 have been provided and to determine the completeness of each document submitted. UNFPA will also examine whether any computational errors have been made, whether the documents are properly signed, and whether the bids are generally in order.

 

23. Examination of Terms and Conditions and Technical Evaluation

 

23.1. UNFPA shall examine the bid to confirm that it does not contain any material deviations, reservation, or omission related to the conditions and requirements specified in the Section II Technical Specifications and Schedule of Requirements, Section III UNFPA General Conditions of Contract and Section IV UNFPA Special Conditions for Contracts.

 

23.2. If after the examination of the terms and conditions and the technical evaluation UNFPA determines that the bid is not substantially responsive in accordance with Instructions to Bidders Clause 21, the bid shall be rejected.

 

24. Conversion to Single Currency

 

24.1. To facilitate evaluation and comparison, UNFPA will convert all bid prices expressed in the amounts in various currencies in which the bid prices are payable to US dollars at the official UN exchange rate on the last day for submission of bids.  

 

25. Evaluation of Bids

 

25.1. UNFPA shall evaluate each bid that has been determined, up to this stage of the evaluation, to be substantially responsive.

 

26. Comparison of Price Bids

 

26.1. UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

 

26.2. Bid comparison will be made on the total cost, delivered to the final destination. UNFPA reserves the right to compare freight prices of Bidders with rates of reputable freight forwarders and to consider such rates for the purpose of bid evaluation. In the event that Bidder’s freight prices are found to be less competitive than the rates offered by freight forwarders, UNFPA may issue a contract on FCA basis to the Vendor instead of DAP, and issue a separate contract for freight to a freight forwarder if deemed in the best financial interest of UNFPA.

 

 

27. Post-qualification of the Bidder

 

27.1. UNFPA shall determine to its satisfaction whether the Bidder with the lowest priced, substantially responsive bid is qualified to perform the contract satisfactorily.

 

27.2. The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted in the bid.

 

27.3. To evaluate a Bid, UNFPA shall consider the following:

 

• Copy of last year audited company Balance and Financial Statements

 

 

• Financial Capability:
  
  1. Liquidity ratio: Current ratio (CurrentAssets/ CurrentLiabilities) > 1.

 

• Experience and Technical Capacity:
  
  1. Details of experience and past performance of the Bidder on equipment offered and on those of similar nature within the past five years
  2. The Bidder shall disclose instances of previous past performance that may have resulted in adverse actions taken against the Bidder and the manufacturers whose products are being offered by the Bidder, in the last five years. Such adverse actions may be treated as unsatisfactory performance history while deciding the award of contract. If no instance of previous past performance has resulted into adverse actions, this must be clearly indicated in the Bidder’s bid.

 

For non manufacturer Bidders:

1. Legally enforceable authorization from the manufacturer assuring full guarantee and warranty obligations as per the tender conditions for the goods offered; and
2. The Bidder, as authorized by the manufacturers, has supplied and provided after sales service for similar goods to the extent of at least 20 percent of the quantities indicated in the tender requirements in any one of the last three years, and the goods must be in satisfactory operation.

 

1. 4. Notwithstanding anything stated above, UNFPA reserves the right to assess the Bidder’s capabilities and capacity to execute the contract satisfactorily before deciding on award.

 

1. 5. Even though the Bidders may meet the above qualifying criteria, they can be subject to disqualification if they have made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements, and/or record of poor performance such as, not properly completing contracts, inordinate delays in completion, litigation history, financial failures, etc.

 

28. UNFPA’s Right to Accept Any Bid and to Reject Any or All Bids

 

28.1. A bid that is rejected by UNFPA may not be made responsive by the Bidder by correction of the non-conformity. A responsive bid is defined as one which conforms to all the terms and conditions of the UNFPA’s bid solicitation documents without material deviations. UNFPA shall determine the responsiveness of each bid against the UNFPA solicitation documents.

 

28.2. UNFPA reserves the right to reject any bid if a Bidder has previously failed to perform properly or complete on time in accordance with contracts or the Bidder who in UNFPA’s perspective is not in a position to perform the contract.

 

28.3. The Bidders waive all rights to appeal against the decision made by UNFPA.

 

29. UNFPA’s Right to Annul a Bidding Process

 

29.1. UNFPA reserves the right to annul the bidding process and reject all bids at any time prior to award of purchase order, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide information on the grounds for UNFPA’s action.

 

 

F. Award of Contract

 

30. Award Criteria

 

30.1. In the event of a contract award, UNFPA shall award the Contract to the lowest priced Bidder(s) whose bid has been determined to be substantially responsive with the bidding documents.

 

 

30.2. If required, the Bidder shall permit UNFPA representatives access to their facilities at any reasonable time to inspect the premises that shall be used for the production, testing and packaging of the products. The Bidder shall also provide reasonable assistance to the representatives for such inspection, including copies of any test results or quality control reports as may be necessary. UNFPA may inspect the manufacturing facilities of the lowest evaluated responsive Bidder to assess his capability to successfully perform the contract as per the terms and conditions specified in the ITB.

 

30.3. UNFPA reserves the right to make multiple arrangements for any item(s) where, in the opinion of UNFPA, the lowest Bidder cannot fully meet the delivery requirements or if it is deemed to be in UNFPA’s best interest to do so. Any arrangement under this condition shall be made on the basis of the lowest, second lowest, third lowest, etc., bid which meets the requirements.

 

31. Right to Vary Requirements at Time of Award

 

31.2. UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the quantity of goods specified in this bid without any change in unit price or other terms and conditions.

 

 

32. Signing of the contract

 

32.1. Prior to the expiration of the period of bid validity, UNFPA shall send the successful Bidder the Contract which constitutes the notification of award.  The successful Bidder shall sign, date the Contract and return it to UNFPA within 5 days of receipt of the Contract. After receipt of the contract, the successful Bidder shall deliver the commodities in accordance with the quantity, quality and delivery schedule outlined in its bid in conjunction with UNFPA terms and conditions

 

33. Publication of Contract Award

 

33.1. UNFPA shall publish the contract award on United Nations Global Marketplace http://www.ungm.org, with the information of the awarded Bidder company name, contract amount or LTA and the date of the contract. 

 

33.2 Suppliers perceiving that they have been unjustly treated in connection with the solicitation or         award of a contract may lodge a complaint directly with the UNFPA Head of Office at ukraine.office@unfpa.org. The UNFPA Head of Office will then make an assessment of the complaint and provide a reply to the supplier within a week. If the supplier is not satisfied with the reply provided by the UNFPA Head of Office, the supplier may escalate the complaint to the Chief, Procurement Services Branch at procurement@unfpa.org, who will reply to the supplier within a week and advise the Supplier on further recourse if required.  

 

Technical Specifications and Schedule of Requirements find in the attached document!

 

    5. Price Schedule Form

 [The bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated. The list of line items in column 1 of the Price Schedules shall coincide with the list of goods and related services specified by UNFPA in the Schedule of Requirements.]

 

 

 

BIDDER’S TOTAL PRICES (Price & Currency to be entered by bidder):
TOTAL FIRM FCA PRICE
TOTAL FIRM DAP PRICE
TOTAL PRICE FOR SERVICES (if applicable)
FREIGHT COST PER 20/40 FT CONTAINER (if applicable)

 

 

 

 

BIDDER’S PRICES FOR GOODS (Price & Currency to be entered by bidder):
ITEM			DESCRIPTION OF THE GOODS		QTY (a)	CURRENCY:
						UNIT PRICE FCA (b)		UNIT PRICE DAP (c)		TOTAL PRICE FCA (a)x(b)		TOTAL PRICE DAP (a)x(c)
1
2
3
4
5
6
7
8
9
10
	BIDDER’S PRICES FOR SERVICES (Price & Currency to be entered by bidder):
	ITEM	DESCRIPTION OF THE SERVICES		COUNTRY OF ORIGIN			QUANTITY AND PHYSICAL UNIT (a)		UNIT PRICE (b)		TOTAL PRICE PER SERVICE (a)x(b)
	1.
	2.
	3.
	4.
	5.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BIDDER’S DELIVERY DATA
Country of origin of offered products:	Item 1
	Item 2
	Item 3
FCA point(s) of delivery for offered products:	Item 1
	Item 2
	Item 3
Delivery time (FCA from date of order):	Item 1
	Item 2
	Item 3
Shipment dimensions of offered products (including package):		Gross weight	Total volume	Containers (if applicable):
				Number	Size
	Item 1
	Item 2
	Item 3
	Total

 

 

 

 

 

BIDDER'S SIGNATURE AND CONFIRMATION OF THE ITB
PROVIDED THAT A PURCHASE ORDER IS ISSUED BY UNFPA WITHIN THE REQUIRED BID VALIDITY PERIOD, THE UNDERSIGNED HEREBY COMMITS, SUBJECT TO THE TERMS OF SUCH PURCHASE ORDER, TO FURNISH ANY OR ALL ITEMS AT THE PRICES OFFERED AND TO DELIVER SAME TO THE DESIGNATED POINT(S) WITHIN THE DELIVERY TIME STATED ABOVE.
Exact name and address of company   COMPANY NAME                                                                                                             ADDRESS                                                                                                                                                                                                                                                              PHONE NO.                                                   FAX NO.                                                        EMAIL ADDRESS OF CONTACT PERSON                                                                              OTHER EMAIL ADDRESSES	AUTHORIZED SIGNATURE                                                                                         DATE                                                                                                                           NAME OF AUTHORIZED SIGNATORY (TYPE OR PRINT)                                                                                                                           FUNCTIONAL TITLE OF SIGNATORY           WEB SITE