Programme assistant (5 positions)

Job title:                     Programme assistant, 5 posts

Position Number:     106208, 106210, 106211, 106212, 106213

Location:                     Kyiv, Ukraine
Full/Part time:           Full-Time

Contract type:            Service Contract, SB3/Mid

Duration:                     One year (renewable)

The Position:

The programme assistant provides support to the effective management of UNFPA projects activities (both humanitarian and development nexus) in the areas of prevention and response to GBV and SRH. The  programme assistant  reports to the Programme manager/Coordinator.

How you can make a difference:

UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. The Fund operates globally since 1969 in more than 150 countries and territories. UNFPA focuses on women and young people because these are the groups whose rights are often compromised. UNFPA has been active in Ukraine since 1997.

In accordance with the organisational mandate and national development priorities of Ukraine, UNFPA implements a country programme of technical assistance to Ukraine for 2018-2022.

Among several priorities, the country programme seeks to contribute to the development of a robust national system of response and prevention of domestic and gender-based violence (GBV), establish functional intersectoral coordination and accountability mechanisms and enhance institutional capacities at the national and regional levels to ensure that majority of gender-based violence survivors seek and have access to good quality survivor-centred services, and Ukrainian society finds GBV unacceptable.

Since the start of the large-scale military invasion of Russia into Ukraine in February 2022, UNFPA implements a comprehensive nationwide Humanitarian Response Plan to provide life-saving GBV and SRH services to women and girls across Ukraine.

UNFPA is seeking highly motivated candidates who share our passion of making a sound contribution to creating a Ukrainian society free from gender-based violence, prevent maternal mortality and ensure access barrier free access to comprehensive SRH services, including in humanitarian settings. We need strong professionals who are innovative, committed to excellence and keen to transform, inspire and deliver high impact and sustained results.

Job Purpose:

Working under the overall guidance and direct supervision of the Programme manager/coordinator, Programme Assistant provides programme, administrative and financial support to the programme and operations team in implementation of the country programme and humanitarian response plan. He/she applies established systems and procedures in implementation of the programme activities; assists in the creation of knowledge by compiling, synthesizing and analyzing information relevant to the program issues.

• Provide input into arranging programme activities, supports designated project portfolio in preparation of budgets, arranging venues, materials and helping in preparation of the presentations;
• Liaise, interact and coordinate cooperation with implementing partners (IPs) and relevant stakeholders on all matters related to activities and designated interventions planning,  implementation and monitoring for the timely and effective achievement of planned results;
• Monitor IP delivery of activities as per the agreed work plans and provide support with preparation of work plan revisions and review of IP reports;
• Conduct monitoring visits, participate in review, steering and evaluation meetings and missions, analysing evidence to systematically assess the achievement of programme results;
• Create and regularly update of the designated project portfolio implementation plan, highlighting variances both in programmatic targets and employed resources;
• Budget funds for UNFPA direct delivery and implementation by IPs in the ERP system;
• Contribute to the preparation of the project portfolio narrative and financial reports and follow up actions by collecting information, preparing tables, drafting selected sections of the report(s), 3W, 5W forms etc.;
• Assists with programme related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; obtains Receipt and Inspection Reports and acceptance reports from national counterparts. Compiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors.
• Compile relevant background materials and prepares briefs and summaries when requested;
• Support project portfolio in communication and awareness raising activities, document best practice, stories of change and success stories of the portfolio; assist in producing media and presentation materials;
• Provide assistance in preparation of documents and presentations for chaired by UNFPA Coordination Working Group meetings, provide meeting notes.
• Ensure proper reporting and communications on the conducted events (participants’ analysis, feedback on the communication products, mass media analysis, etc.);
• Develop innovative outreach solutions, including communication technologies, social media platforms and applications;
• Arrange working meetings and events, prepare draft minutes, communicate draft notes to the participants and receives feedback.
• Prepare presentations, summary reports and brief notes communicating results and impact of the project portfolio using visually compelling ways.
• Ensure quality and completeness in filing of programme documents; assist in e-archiving, filing, and maintenance of up-to-date electronic mailing lists on programme and technical matters;
• Undertake logistical, administrative and financial arrangements required for the successful planning and delivery of all portfolio activities including but not limited to technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events. 
• Perform assigned tasks within Global Programming System and TRIP system for UNFPA program management;
• Translate and draft letters and other programme documents as well as provide oral translation as may be assigned by the Country Office management;
• Carry out other duties as may be requested by the supervisor.

Qualifications and Experience:

• At least 3 years of relevant practical experience of working in design, planning, monitoring, delivery of technical assistance programs/projects;
• Experience of work with health authorities is an asset;
• Good background knowledge on development issues and /or areas related to the UNFPA mandate, particularly sexual and reproductive health, organizing trainings for health professionals and health responses to GBV is an asset;
• Excellent writing, editing, desk-research and verbal communication skills;
• Good knowledge of visual design and layout development for information materials is desirable;
• Proficiency in MS Office package, Google applications and teleconferencing tools;
• Experience of working at or with a UN agency or other international organization is an asset.

Education: 

• Bachelor’s degree in Public Administration,  Public Health, Management, Economics, Finance, Accounting, Social Sciences or other related fields

Languages:

Fluency in English, Ukrainian.

Required Competencies:

Please APPLY for this position via the link before 1 February 2023