REQUEST FOR QUOTATION
RFQ Nº UNFPA/UKR/RFQ/20/15
Dear Sir/Madam,
UNFPA hereby solicits a quotation for the following service:
Development of a concept for communication campaign aimed at promoting men’s participation in child caring
This Request for Quotation is open to all legally-constituted companies that can provide the requested services and have legal capacity to perform in Ukraine, or through an authorized representative.
About UNFPA
UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.
UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us
- Terms of Reference (ToR)
Background
In 2020, UNFPA and UN Women start implementing the “EU4Gender Equality: Together against gender stereotypes and gender-based violence” programme funded by European Union. The programme aims to shift societal perceptions around gender stereotypes and patriarchal norms limiting women’s rights and improve men’s involvement in care-taking of their children and participation in father’s programmes.
Key trends in Eastern Europe illustrate that elimination of gender inequality and the push towards the empowerment of women and girls represent both a driver of progress towards the Sustainable Development Goals (SDGs) and a solution for the sustainable development of the whole region including Ukraine. Ukraine shows evidence that cultural beliefs around the roles of men and women persevere. Norms, culture and stereotypes perpetuate gender inequalities that can be expressed through violence and discrimination against women.
More than 40% of men in Ukraine believe that a woman should leave her paid work in order to spend more time with her family. Only 3% of those who take paternity leave are men (fathers). According to the recent UNFPA Ukraine study in 2019, in case of illness it's mostly a mother that stays at home with a child. Men’s acceptance of the opportunity to take parental leaves until the child turns 3 years old remains so marginal that less than a half of the male respondents (44%) basically knew that a father has the same right to take parental leave as a mother. These findings have been proved by the recent Rating survey in Ukraine, according to which 83% of respondents agree with the statement that the most important task of a woman is to take care of home and family, and that 75% of respondents name earning money as a main male’s duty.
Key data on current masculinity and men’s attitudes to fatherhood and equality in house duties can be found here: https://ukraine.unfpa.org/sites/default/files/pub-pdf/Masculinity%20Today_Infographics.pdf
Rigid gender roles impact both men, women and their children. The rigid gender division of labor restricts men’s roles to the breadwinner and ties women to their reproductive role, maternal care, and the private sphere. Men suffer from limited engagement with children, based on the concept of fatherhood as a ‘parental status’ that differs from fatherhood as ‘parenting behavior.’ The distribution of household responsibilities is highly unequal, with many more women shouldering the double burden of working a job and at home.
UNFPA has worked with men and boys in the EECA region for more than 40 years and in Ukraine for more than 5 years. In Ukraine, UNFPA implemented the “4 Hands Happiness” project and informational campaign. The following important observations can be integrated into future programming:
● younger generations tend to be more in favor of changing social norms, as there is a shift among young men and women toward challenging traditional gender roles and notions of masculinity; fatherhood programmes and the engagement of men in reproductive health issues are critical, because becoming a parent is a life‐changing and emotional moment for many men, and using this emotional connection as an entry point to break the cycle allows men to embrace a caring masculinity;
● a two-income family model is becoming more and more acceptable; this increases the weight of the double burden carried by women but at the same time may encourage men – especially young men – to start participating more meaningfully in unpaid work;
● modern technologies and new modalities of work allow men (and women) to combine their parental and other household responsibilities in more flexible ways and have a better work-family balance;
● the role of the private sector in allowing male employees to be involved in childcare is becoming crucial, and this is another promising opportunity, if business leaders realize how gender equality is connected to business performance, productivity, and employee satisfaction;
● digital channels and social media have opened new avenues for working with younger generations, leading to increased outreach; the building of partnership platforms, mobilizing networks and creating a movement of social media ambassadors who advertise companies.
It is important to mention that under the “EU4Gender Equality: Together against gender stereotypes and gender-based violence” programme there is a plan to develop Papa Schools (Clubs for Fathers) in 3 municipalities. The general concept for these Clubs is under development now. The main objective is to support active parenthood and challenge discriminatory gender norms around the role of fathers, by developing communities of responsible fathers and health workers to engage men in prenatal care and in general guide public and private sector policy makers on how to address gender inequality and engage men at the household and societal levels.
As part of UNFPA’s response to the COVID-19 crisis, the project can contribute to the development of information campaigns on sharing unpaid work, the elimination of stereotypes and the importance of the equal distribution of household duties among men and women, which is important for the equal opportunities of women and men and could help to overcome some of the socio-economic challenges of the crisis.
This procurement case is announced in the framework of the “EU4Gender Equality: Together against gender stereotypes and gender-based violence" programme, funded by European Union, implemented jointly by UN Women and UNFPA.
Scope of work
The selected service provider will be expected to develop a concept for the designed awareness raising and behavior change campaign (DBC campaign). It is aimed at changing attitudes to family responsibilities with a focus on men’s engagement into responsible fatherhood and taking of paternity leave in order to shift societal perceptions around gender stereotypes and patriarchal norms.
To achieve the results set out by this TOR the selected service provider should also review the similar successful DBC campaigns conducted in other countries. The concept of the campaign is to be developed for changing people’s perceptions about paternity leave through shifting people’s attitudes to caretaking and household chores as joint responsibilities of both men and women. The campaign strategy should identify and select the most appropriate priority and influencing groups, determinants and informational activities to address the issue. The DBC campaign should be built on a positive deviance approach.
The concept will 1) outline identified target groups (priority and influential), identified barriers and motivators to behavior change, the expected results of the campaign, 2) suggest and substantiate its contents, 3) recommend delivery channels and timeline, 4) estimate the cost and provide monitoring and evaluating (M&E) framework for the DBC campaign. Development of proposals for the campaign slogan(s), public messages and activities is required as well.
The developed concept should be relevant as a continuing campaign for the “4 Hands Happiness” project which is already well-known and recognized by key stakeholders. The main principle of interaction with the target audience is the precise segmentation according to the demographic features (gender, age, literacy, income, residence, language) and formative research (could be conducted as survey, omnibus, structured and/or key informant interviews or focus groups). The main principle of delivering key messages through communication channels is using of the native and BTL advertising (not direct advertisement). Thus the required information should appear in the information field that is natural for it.
The concept must include SMART objectives and respective targets (objectives must be Specific, Measurable, Achievable, Relevant and Time-bound), description of activities, campaign implementation plan with a M&E mechanism to measure the campaign’s impact as well as general behavior change among selected target group’s members. Substantively, the concept should geographically cover the entire country (or some specific regions, which will be agreed upon jointly with UNFPA Ukraine).
Target Audiences
Priority target group: men, specifically fathers.
Additional target groups - influential (specifically should be detected after the survey or other conducted people’s behavior and attitudes research): examples - general public, communities (women, men, boys, and girls), private sector (employers), governmental panthers and policy makers at national and local levels
Specific priority and influential target groups must be detected through survey, provided by the successful bidder before the DBC campaign concept development. The main principle of interaction with the target audience is the precise segmentation according to the demographic features (gender, age, literacy, income, residence, language) and formative research (could be conducted as survey, omnibus, structured and/or key informant interviews or focus groups).
The project is focused on behavior change in men in relations to caregiving and uptake of paternity and parental leave, so it’s expected that the priority target group will be men, who have or plan to have children.
Influential target groups as well as specific priority target audience’s interests and other relevant information must be identified through the baseline research (survey) that assesses our TA’s perspectives, the barriers they face and the positive examples they can follow.
It is expected that the bidder will be experienced in organizing and conducting such formative marketing research (survey, focus groups) and able to analyze received data.
Purpose
The main project’s purpose is to transform traditional social perceptions, discriminatory attitudes and stereotypes on the roles of men and fathers within the families and the society in general through advocating for shared caregiving and uptaking of paternity and parental leave among fathers.
The DBC campaign’s concept should meet such purposes:
- increase awareness of paternity leave, fathers’ programmes and existing legal provisions that allow men to utilize their parental rights; engage actual and prospective fathers to uptake parental leave and be engaged in responsible active fatherhood without stereotypes;
- advocate for more male engagement in domestic and care duties within families, including child-care and household responsibilities and promote responsible fatherhood by developing tailored messages to emphasize the role of fathers in bringing up a child and be actively engaged in roles traditionally seen as “women’s only” especially in time of global crisis and COVID-19 pandemic;
- To foster support for family friendly policies like flexible parental leave schemes, family-friendly working modalities, and incentives for men to get involved in care provision;
- To support men who are responsible fathers and take paternity leave by their communities and/or other groups/people who influence on them.
The expected social norms and behavior changes are:
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Priority TA: young men and men with children |
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Priority TA: young men and boys-teenagers |
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Influential target groups (examples: women, wives, mothers, mothers-in-law, male friends, employers etc.) |
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Requirements
The concept of the DBC campaign for aimed for men’s involvement in the care taking of their children and participation in equal house responsibilities must:
1. Formulate and suggest the expected results of the DBC campaign based on the overall goal of changing attitude towards men’s involvement in the care taking of their children and participation in equal house responsibilities
2. Justify and describe in details methods, formats, instruments, time schedules, contents and target audience communication strategy of DBC campaign
3. Propose and substantiate logical and transparent informational and behavior change activities and delivery channels to achieve the expected results of the campaign
4. Provide evidence-based cost assessment of the campaign
5. Ensure the most effective and efficient use of EU funds allocated for this DBC campaign
Duration of the implementation of the campaign - 2,5 years.
The following Deliverables must be achieved:
1. Concept of the DBC campaign
2. Implementation plan with detailed description of activities, descriptions of proposed materials, mockups, designs and messages of the campaign, timeframe table, monitoring framework
3. Detailed implementation budget
More specifically, the concept development process must include performing the following tasks:
- Formulate the communication campaign’s expected results using the SMART principle
- All the proposed activities should be based on the results of the formative research (survey, focus groups) with well-warranted understanding of key barriers and motivators of behavior change. Conducting the formatting baseline research (survey) is on the side of the successful bidder
- Have the campaign’s frame of the concept (approaches) endorsed by the UNFPA before developing information content, methods and means of campaign delivery
- Develop a monitoring framework (implementation milestones, quantitative and qualitative performance indicators for the campaign, as well as appropriate monitoring tools and mechanisms) to measure the progress and success of the campaign. It is expected that successful bidder will conduct baseline campaign research and provide detailed methodology for the next milestones and final assessment on the campaign’s effectiveness and results
- Keeping in mind the target audience of the campaign (men and women), develop appropriate culturally sensitive key information messages
- Develop and justify a list of supporting and auxiliary information products (if such will be needed) required to achieve the goal
- The selection of channels should be planned considering target audience of specific information and communication materials within the campaign. Communication channels for target audiences, but not limited:
● Social media (with possible incl. of opinion leaders)
● Media Outreach (Print and online media, TV and Radio)
● Multi-media (Producing appealing multi-media content)
● Other possible digital promotions
● Offline events and social experiments
- Perform an approximate costs analysis of a campaign based on the suggested concept and draft a provisional itemized budget for such a campaign
- Submit the draft concept for review and feedback to the UNFPA; finalize the draft based on the received feedback and submit the concept for approval
- Present the complete concept in Ukrainian language as a MS Word document and a MS PowerPoint presentation of the concept
Any creative ideas falling within the scope of these provisions are welcome.
Indicative time frames for the campaign
All deliverables envisaged by these terms of reference should be submitted to the requestor until 30 of October, 2020.
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Deliverables |
Payment terms and time frame |
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1 |
To develop the Designing of Behavior Change (DBC) Framework and conducting all needed baseline surveys (focus groups) to identify baselines, target groups, barriers and motivators analysis. |
30% of the contract fee, upon submission and approval by UNFPA, 10th day after the contract signature |
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2 |
To develop a concept of the DBC campaign and to present it |
50% of the contract fee, upon submission and approval by UNFPA, 10th day after the approval. |
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3 |
To develop implementation plan with detailed description of activities, timeframe table, monitoring framework, detailed budget, baselines and presentation of the final report. All final documents must be presented in Ukrainian and English. |
20% of the contract fee, upon submission and approval by UNFPA, 20th day after the report approval. |
- Requirements and qualifications:
UNFPA seeks a service provider with proven experience in communication campaign planning and accomplishment, preferably social campaigns (references to recent implemented campaigns of social nature are required) and good working knowledge of the Ukrainian media and advertising markets.
The offeror should:
● be a resident entity of or have legal representation in Ukraine with respective official registration;
● work in the area of public communications for at least 3 years;
● have experience in the field of public information and communication research and development, preferable in social advertising and conducting similar media campaign;
● demonstrate ability to meet deadlines and work under pressure;
● be fluent in Ukrainian or Russian, and English.
The advantage is previous experience of collaboration with a UN agency.
Intellectual Property
All information related to this project (documentary, visual, digital, cyber, project documentation, etc.) with which the Contractor may come into contact in the performance of its duties under this task shall remain the property of the United Nations Population Fund, which has exclusive rights to use them. Except for the purposes of this task, the information shall not be disclosed to the public or used in any form without the written permission of the United Nations Population Fund in accordance with national and international copyright laws.
Proposal evaluation
The detailed evaluation of the quotations will consist of technical evaluation and financial evaluation.
Questions
Questions or requests for further clarifications can be requested during an organizational meeting - debriefing, which will take place on 7 July, 2020 at 15.00 via ZOOM conference (the link for conference meeting will be provided later).
In case of your participation in the debriefing, we ask you to send a confirmation with a full name of your representative to the contact person of the UNFPA up to 15:00 Kyiv time, 6 July, 2020.
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Name of contact person at UNFPA: |
Alona Zubchenko |
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Tel Nº: |
+38 044 281 32 31; +38096 506 55 88 |
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Email address of contact person: |
If you can not participate in the debriefing, please send us your questions and requests regarding commercial offer to the contact person at UNFPA (see the contacts in the table above).
The question will be answered in writing, which will be distributed among all parties as soon as possible.
The deadline for submission of questions is Monday, 13 July, 2020 at 17:00 Kyiv time.
- Content of quotations
Quotations should be submitted in a single e-mail whenever possible, depending on file size.
Quotations must contain:
a) Technical proposal have to contain the information that would provide evidence for proposal evaluation due to the criteria as well as information about the legal entity.
The Technical Bid must be submitted by electronic method of transmission at the email address indicated in the section IV.
b) Price quotation with proposed budgets should be submitted strictly in accordance with the price quotation form.
c) Language of the proposal – English or Ukrainian.
d) Separate Technical Proposal and Financial Proposal should be signed by the bidding company’s relevant authority and to be submitted in pdf format;
Instructions for submission
Proposals should be prepared based on the guidelines set forth in Section IV and III, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the secured e-mail and contact person indicated below no later than: Friday, 24 July, 2020 at 10:00 Kyiv time. Proposals sent to any other address will not be considered.
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Name of contact person at UNFPA: |
Iryna Bohun |
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Email address of contact person: |
Please note the following guidelines for electronic submissions:
- The following reference must be included in the email subject line: RFQ Nº UNFPA/UKR/RFQ/20/15. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
- The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.
More information is in attached file (you can find it up of the page).
Price Quotation Form is also in the attached document.