You would be responsible for

Logistics:
-    Manage day-to-day logistics operations, including the receipt, storage, and distribution of goods and supplies, in accordance with UNFPA policies and procedures.
-    Facilitate the coordination of customs clearance for international shipments and ensure accurate documentation and data entry into the Ukrainian Humanitarian Aid System, including monthly updates and reporting.
-    Arrange and coordinate the receipt of goods in UNFPA warehouses with various stakeholders.
-    Manage and maintain updated and accurate records of UNFPA inventory and stock levels in UNFPA warehouses.
-    Follow up with requesting units to obtain distribution plans.
-    Support the preparation of logistical plans and schedules for UNFPA supplies to ensure efficiency and effectiveness.
-    Coordinate and execute the transportation of UNFPA supplies as per distribution plans, ensuring timely delivery by liaising with internal and external stakeholders on logistics arrangements.
-    Coordinate the safe disposal of expired and damaged goods, and prepare the required documentation.
-    Maintain an audit trail and archive all relevant documentation for goods receipt and delivery.
-    Support the UNFPA Last Mile Assurance activities.
-    Support inter-agency convoy requests, including preparation, coordination, and documentation to ensure timely and efficient operations.

Procurement:
-    Conduct and manage the procurement process for goods and services, including drafting solicitations, bid evaluations, and contract management.
-    Liaise with requestors to obtain necessary documentation and information for procurement transactions and advise on the best processes.
-    Create requisitions and purchase orders in the UNFPA ERP system.
-    Coordinate with suppliers to ensure timely delivery of goods and services.
-    Address supplier inquiries and resolve issues related to procurement transactions.
-    Ensure compliance with UNFPA procurement policies, procedures, and guidelines.
-    Assist and follow up on the preparation and execution of supply and procurement plans with the requestors.
-    Conduct analysis to identify opportunities for process improvement and cost savings in procurement operations.
-    Support capacity-building initiatives for staff members on procurement policies, procedures, and best practices.
-    Facilitate audit exercises with the support of other teams.
-    Ensure maintaining an audit trail set of documentation for every procurement process.
-    Provide general administrative support to the supply chain team. Assist in the preparation of reports, presentations, and other documents as required.

-   Undertake any other duties as assigned by the supervisor to support the efficient functioning of the supply chain unit and the achievement of organizational objectives.

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Qualifications and Experience

Education:         
●    Bachelor’s degree in supply chain, procurement, logistics, finance, economics, management or other related field is desirable.

Experience:       
●    Minimum 5 years of work experience and proven track record of managing supply chain, international logistics, public or international procurements, inventory process and control of products quality, administration.
●    Strong knowledge of public procurement and logistics procedures and best practices.
●    Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages.
●    Knowledge of public procurement principles is an advantage. 
●    Prior experience with the UN Agency or International Organization in the field of procurement and logistics is desirable.
●    Familiarity and experience with Quantum or other ERP system would be an asset.

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UNFPA Work Environment

 
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
 
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Disclaimer

 
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 
 
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
 
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.