Invitation to Bid (ITB) No.UNFPA/UKR/ITB/24/02

Dear Sir/Madam,

We hereby solicit your Bid for the supply of the Vehicles (Minivan/minibus) with the following technical specifications:

Goods should be provided on DAP (Kyiv, Ukraine) basis.

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and send to the secure email address indicated below/ not later than June 20, 2024, at 02:00 PM (Kyiv time).

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before June 20, 2024, at 02:00 PM (Kyiv time).

Secure email address for bid submission ua-procurement@unfpa.org

Note: Do not submit your bid/proposal to the contact person’s email address!

Please submit your quotation in USD currency. Conversion of currency into the UNFPA preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of competition deadline.

For technical clarifications:

Mrs. Olga Revuk                                           revuk@unfpa.org  

Mr. Maksym Grechishnikov              grechishnikov@unfpa.org

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

Documents to be submitted with the bid:

1. Completed and signed Bid Submission Form (Annex - 1);
2. Bidders Identification Form (Annex - 2);
3. Product Item Overview Form (Annex - 3);
4. Technical bid, including detailed technical specifications, catalogues, and pictures to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents.
5. Financial bid including the price schedule (Annex - 4);
6. Warranty letter
7. The supplier must provide an official letter indicating the authorized local dealer that will provide warranty services, after-sales support, installation (where applicable), and commissioning

Partial bids are not allowed under this ITB.

INCOTERMS 2010:

• Price of goods should include the delivery on DAP (Kyiv, Ukraine) basis.

Validity of Bid:

The prices of the bid shall be valid for 90 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

Delivery Time:

The maximum allowed delivery time is 90 days upon issuing of purchase order.

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

1. affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
2. limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
3. if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time, and full acceptance of the UNFPA General Terms and Conditions.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

UNFPA reserves the right to increase or decrease the quantity of the order given in this request for proposals, without changing the price per unit of the product or other conditions.

Attachments:

• Annex 1 - Bid Submission Form
• Annex 2 - Bidders Identification Form
• Annex 3 - Product Item Overview Form
• Annex 4 - Financial bid (Price Schedule Form)