Quotation for the supply of ICT equipment for UNFPA Ukraine office needs

#

Name

Specification

UoM

Q-ty

1

Laptop

Form Factor - Laptop (2 in 1 Hybrid);

Processor - 12th Gen Intel Mobile Core i7 or equivalent;

At least a Four-Core Processor with at least 2.6 GHz speed and at least 8MB Cache;

Memory – 16 GB minimum, GB DDR4 or better;

Internal drive - At least 512GB Solid State Drive;

Keyboard - Built-in English Keyboard

Touch Fingerprint Reader (preferable but not required);

Display Panel - 13” or 14" FHD (1920 x 1080) Anti-Glare

Integrated HD Graphics;

Ports - At least 1 Thunderbolt/USB-C port

At least 1 USB version 3.2 port (USB-A)

1 HDMI port

1 Memory Card Reader port

Security lock Slot;

Audio - 1 Audio combo port;

Speaker and Noise Canceling Digital Array Mic;

Ethernet - RJ-45 Jack or USB-to-Ethernet Dongle;

Wireless - Dual-Band Wireless 802.11ax

Bluetooth min 5.0;

Camera - Webcam (720p or higher);

Battery, Power - 65 W AC external adapter, Region Specific cord,

38WHr Express charge, Li-Ion;

Min 3 cell Long-life battery;

Weight - Max. 3lbs/1.3 kg approx;

Warranty - At least 3 years warranty, included:

● 3 years battery warranty

● 3 years USB-C Docking station warranty

● 3 years USB-C Travel adapter warranty

● accidental damage to Laptop and Docking station

● Next business day onsite service warranty.

Our office has a positive experience of using Lenovo ThinkPad laptops with Ryzen 7 Pro processors

pcs

17

2

Laptop

Processor - Intel Core i7-12700H (3.5 - 4.7 GHz) / 14 - cores

1 TB (SSD)

Operative memory - 32GB/1TB

Display Panel - 16" OLED (3840x2400) Anti-Glare

NVIDIA GeForce RTX 3070 Ti, 8 ГБ GDDR6

Ports - At least 1 Thunderbolt/USB-C port

At least 1 USB version 3.2 port (USB-A)

Camera - Webcam (720p or higher);

Warranty - At least 3 years warranty, included:

● 3 years battery warranty

● 3 years USB-C Docking station warranty

● 3 years USB-C Travel adapter warranty

● accidental damage to Laptop and Docking station

● Next business day onsite service warranty.

pcs

1

3

Monitor

Screen Minimum - 24 inches;

LCD matrix type – IPS;

Resolution - Full HD (1920x1080) or better;

Interfaces - HDMI, USB type-C, DisplayPort, USB;

Ergonomy - Height adjustment, Tilt, Pivot;

Power - Delivery 65W;

Warranty -1 year

Compliant with the submitted laptop ( item 1)

pcs

18

4

Mouse

Connection type – Wireless;

Mouse sensor type – Optical;

Number of buttons - minimum 5;

designed for large office environments;

Warranty - 1 year;

Our office has had a positive experience with the Logitech Unify mouse

pcs

27

5

Mouse pad

Top layer - fabric with optimal texture;

Size - 300 x 360 mm; Thickness - 4 mm

pcs

50

6

Keyboard & mouse combo

Connection type – Wireless;

Keyboard format - Full size;

Mouse Type – optical;

Warranty -1 year

Our office has had a positive experience with Logitech's Unify line of mouse and keyboards

pcs

27

7

Headphones

Connection Wired, USB; Stereo: Yes;

Wearing styles Headband, On-ear; Speaker impedance 32+/-4.8Ω, speaker sensitivity 93.6dB.

Warranty - 1 year;

pcs

2

8

Docking station

With HDMI, 

2 Display port support. 

4 USB 3, USB 2.0, 2 USB C connections. 

Support multi-monitor (2 or more).

Compliant with the submitted laptop ( item 1)

pcs

15

9

Smartphone

Platform Operating System - Android 13 (or better) or iOS 15 (or better);

Network technology - GSM / HSPA / LTE;

SIM - Single SIM (Nano-SIM) or Hybrid Dual SIM (Nano-SIM, dual stand-by);

DISPLAY - Super AMOLED, HDR10

Size: min 5.8 inches

Resolution: min 1440 x 2960 pixels, 18.5:9 ratio (~570 ppi density);

Chipset - Exynos 8895 (10 nm) – or better;

CPU - Octa-core (4x2.3 GHz Mongoose M2 & 4x1.7 GHz Cortex-A53) – or better

Internal memory - min 64 GB

min 4GB RAM

microSDXC card slot (unless uses shared SIM slot);

Main camera - Single 12 MP, f/1.7, or better;

Selfie camera - Dual 8 MP, f/1.7, or better;

Sound – Loudspeaker;

Connectivity - WLAN Wi-Fi 802.11 a/b/g/n/ac, dual-band,

Wi-Fi Direct, hotspot;

Bluetooth - 5.0 or better;

GPS - with A-GPS, GLONASS, BDS, GALILEO;

NFC – Yes;

USB - USB Type-C 3.1;

Battery - Li-Ion min 3000 mAh;

Warranty - min 1 year

pcs

22

10

Laptop bag

Laptop diagonal – 14-15';

Closing method – Lightning;

Type – Bag;

Material – Polyester; waterproofed

pcs

15

11

Nettop

Type – Nettop;

Chipset - Intel SoC;

Processor type - Intel Core i5-Gen 12 or better;

Frequency, GHz – 1.6;

Installed OS - Windows 11 Pro;

Amount of RAM, GB – 16;

Standard - DDR4-2666 SODIMM or better;

SSD volume, GB – 240;

Interface – M.2;

Graphics chipset - Integrated Intel HD;

Sound controller – Integrated;

External ports - 1xDC, 1xHDMI, 1xLAN, 1xUSB 3.2 Gen 1 Type-C, 2xUSB 3.2 Gen 1, Audio;

Network adapter – Integrated;

Wireless communications - 802.11ac, Bluetooth 5.0;

BZ power, VA/W – 65;

Cooling system – Active

Warranty - min 1 year

pcs

2

12

Shredder

Security level – 4;

Destruction - credit cards, staples;

Format – A4;

Basket capacity, l – 40;

Number of sheets destroyed at a time (80 g/m²) – 12-14;

Cutting type – Cross

Features - Auto start/stop, Reverse;

Wattage – 450W;

Fragment size - 3.9x30 mm

Warranty - min 1 year

pcs

4

13

TV

Screen - Minimun 55 inches;

Resolution -  3840x2160 or better;

Interfaces – HDMI;

HDR support - + Dolby Vision / HDR10 / HDR10 + / HDR10 + Adaptive;

Speaker - 2*10 W;

Wi-Fi -  Wi-Fi 5 (802.11ac);

Smart TV – Yes;

Warranty - 1 year

pcs

1

14

TV stand

Installation location – Floor-standing;

Mounting standard (VESA) - 200*200 – 800*600;

View -Rack;

Compatibility (diagonal) - 55" – 100";

Mobility – Yes;

Maximum load - 150 kg

pcs

1

15

Audio system for meeting room

Type: Video conferencing for mid to large-sized meeting rooms

PACKAGE CONTENTS:

1. Camera
2. Speakerphone
3. 2 External microphones
4. Remote control
5. Two 5m cables for connection between speakerphone and hub and camera and hub
6. One 2m meter cable between the hub and PC
7. Powered hub
8. Power adapter with regional plugs and 3m
9. Mount

CAMERA:

Smooth motorized pan, tilt and zoom controlled from remote or console

Pan +/- 90°

Tilt +35° / -45

10x lossless HD zoom

Field of View

Diagonal: 90°

Horizontal: 82.1°

Vertical: 52.2°

Full HD 1080p 30fps

H.264 UVC 1.5 with Scalable Video Coding (SVC)

Autofocus

5 camera presets

Far-end control (PTZ) of ConferenceCam product (with supported services)

Kensington security slot

Video mute/unmute LED indicator

Standard tripod thread

SPEAKERPHONE:

Full-duplex performance

Acoustic echo cancellation

Noise reduction technology

Ultra-wideband audio

Pairs with mobile devices via Bluetooth and NFC

LCD for caller ID, call duration and other functional response

LEDs for speakerphone streaming, mute, hold, and Bluetooth

Tactile buttons for call answer/end, volume and mute, Bluetooth, and camera controls

5 camera presets for pan, tilt, and zoom settings

Kensington security slot

MICROPHONES:

Pickup Range: 6 m

Pickup range with expansion mics: 8.5 m

Four omnidirectional, beamforming microphones

Frequency Response: 100Hz – 11KHz

Sensitivity: -28 dB +/-3dB

Distortion: <5% from 200Hz

Warranty - min 1 year.

pcs

2

16

Wireless Presenter

Type: Presenters

Radius of action, m: 15

Laser pointer: Yes

Connection interface: USB, bluetooth

Warranty 2 years

pcs

1

17

Printer (Multi-function device)

Type - Multifunction, Color Copier/scanner/printer;

Warm-up time - Max. 30 seconds;

First output speed - Max. 4 seconds;

Monthly duty cycle - Recommended 50,000 pages Max.: 200,000;

Printing speed - Min. 45 pages per Min. mono color, Min. 35 pages per Min. color;

Memory - 4 GB or better;

ADF - Should be provided;

Weight - Max. 100 kg;

Power source, cable - 220 - 240 V, 50/60 Hz, Europe 2 pin cord;

Paper intake - A3, A4, A5, B4, B5, Letter, Legal;

Copying process – Laser;

Multiple copying - Up to 999 copies;

Resolution - 600 dpi or better;

Printer language - PCL5e, PCL6, PDF Direct from Adobe, PostScript 3, XPS

Print resolution - Up to 1,200 x 1,200 dpi;

Interface - USB Host I/F, Ethernet 10 base-T/100 base-TX/1000 base-T, Wireless Printing;

Standard paper tray(s) - Should support letter, A3, A4, A5 paper size;

Paper input capacity (without finisher) - Minimum 1,150 sheets;

Toner capacity - Minimum 24,000 prints each color.

3 years warranty (parts, labor, onsite), Next Business Day

pcs

2

18

Set of toner cartridges

The set of toner cartridges matches the proposed printer

set

2

Secure Email address

ua-procurement@unfpa.org

Delivery cost is included and must be provided to the following address:

Kyiv, Shovkovychna str., 42-44

Customs clearance, if needed, shall be done by:

Awarded supplier

Currency of Quotation

USD

All documentation, including catalogs, instructions, and operating manuals, shall be in this language

English/Ukrainian

Documents to be submitted

• Technical Offer, including the technical specifications for each offered item, catalogues, datasheets
• Valid Commercial Registration
• Quotation Form (Annex 1) need to be duly completed and submitted to qualify for the procurement process.)
• Previous experience for procurement of requested items

Period of Validity of Quotes starting the Submission Date

 90 days

Contact Person for Inquiries

(Written inquiries only)

Maryna Nikolaienko

(nikolaienko@unfpa.org )

Any delay in UNFPA’s response shall be not used as a reason for extending the deadline for submission unless UNFPA determines that such an extension is necessary and communicates a new deadline to the bidders.

Partial Quotes

Permitted

Payment Terms

100% upon complete delivery of goods

Liquidated Damage

Will be imposed as follows:

• Percentage of contract total per calendar day of delay: 1%
• Maximum number of calendar days of delay 10 calendar days, after which UNFPA may terminate the contract without any liability against UNFPA

Evaluation Criteria

• Technical responsiveness/Full compliance to requirements and lowest price
• Full acceptance of the UNFPA General Terms and Conditions
• Shortest lead time (offers with a lead time of more than 3 weeks will be disqualified)

UNFPA will award to:

One or more suppliers

Type of Contract to be Signed

Contract + Purchase Order

Conditions for Release of Payment

Written Acceptance of Goods of beneficiary based on full compliance with RFQ requirements.

Annexes to this RFQ

• Quotation Form (Annex 1) need to be duly completed and submitted in order to qualify for the procurement process.)

#

Item

Q-ty

Unit Price (USD)

Total Price (USD)

Lead time (weeks)

1

Laptop

17

2

Laptop

1

3

Monitor

18

4

Mouse

27

5

Mouse pad

50

6

Keyboard & mouse combo

27

7

Headphones

2

8

Docking station

15

9

Smartphone

22

10

Laptop bag

15

11

Nettop

2

12

Shredder

4

13

TV

1

14

TV stand

1

15

Audio system for meeting room

2

16

Wireless Presenter

1

17

Printer (Multi-function device)

2

18

Set of toner cartridges

2