We hereby solicit your Bid for the supply of the following items with the following technical specifications:

Item No. 1:     

	Description	Comments
Type	SUV	5 - 7 people on board including driver
Quantity	60 pcs	Preferable color - white
Fuel	Gasoline / Diesel. Diesel vehicles will get priority during technical evaluation.	EURO 5-6 (lowest fuel consumption)
Transmission	manual or automatic	preferable automatic
Wheel drive	all-wheel drive (4WD)	electronic control
Safety systems	ABS+ESP+EBD
Airbags minimum for driver and passenger? / Number of airbags	Minimum requirement - 4 airbags 1 front + 1 side for driver 1 front + 1 side for passenger	Additional knee airbag preferable for driver and front passenger
Steering orientation	Left side
Number of doors	4 - 5
Transmission and forward gears	Transmission - manual / automatic Forward gears - all wheel drive (AWD)	Automatic transmission preferable Electronic control AWD
Gross vehicle weight and the Payload (kg)	Gross weight - 1600-2200 kg Payload - 800 – 1200 kg	Preferable package «bad roads»
Displacement	1500 - 2500 cbm	turbocharged engine acceptable
Number of cylinders	4 (four)
Ground clearance	145 -155 mm	in the maximum vehicle loaded state at least 140 mm
Additional information	security alarm installed	engine autostart
	car warranty is at least 2 years or 100 thousand kilometers
	technical inspection 1 year or 15-20K km (what comes first)

 

Item No. 2:     

	Description	Comments
Type	minivan / minibus	7 people on board, including driver
Quantity	15 pcs	Preferable color - white
Fuel	Gasoline / Diesel. Diesel vehicles will get priority during technical evaluation.	EURO 5-6 (lowest fuel consumption)
Transmission	manual or automatic	preferable automatic
Wheel drive	all-wheel drive (4WD)	electronic control
Safety systems	ABS+ESP+EBD
Airbags minimum for driver and passenger? / Number of airbags	Minimum requirement - 4 airbags 1 front + 1 side for driver 1 front + 1 side for front passenger	Additional knee airbag preferable for driver and front passenger
Steering orientation	Left side
Number of doors	5 (five)
Transmission and forward gears	Transmission - manual / automatic Forward gears - all wheel drive (AWD)	Automatic transmission preferable Electronic control AWD
Gross vehicle weight and the Payload (kg)	Gross weight – 1600 - 2800 kg Payload - 1100 - 1300 kg	Preferable package «bad roads»
Displacement	1500 - 2500 cbm	turbocharged engine acceptable
Number of cylinders	4 (four)
Ground clearance	145-155 mm	in the maximum vehicle loaded state at least 140 mm
Additional information	installed on board (back side) equipment to transport people with disabilities - ramp (manual or automatic ). Weight load up to 150 kg.	Certified in Ukraine with simple technical use, autonomous power supply
	security alarm installed	engine autostart
	car warranty is at least 2 years or 100 thousand kilometers
	technical inspection 1 year or 15-20K km (what comes first)

 

 

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and submit it in a sealed envelope to the address indicated below /send to the secure email address indicated below/ not later than November 25, 2022.

 

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before November 26, 2022”.

 

Secure email address for bid submission ua-procurement@unfpa.org

Contact Person:  Iryna Bohun

Note: Do not submit or copy your bid/proposal to the contact person’s or any email address other than the secure email provided above!

 

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

Documents to be submitted with the bid:

1. Completed and signed Bid Submission Form
2. Bidders Identification Form
3. Evidence of Bidder’s previous experience and clients
4. Technical bid, including brochures, pictures and product catalogue to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents
5. Financial bid including the price schedule

 

Partial bids are allowed under this ITB. Note: Partial bids mean that the bidder does not have to offer all requested commodity types in order to submit a complete bid. However, within each commodity type, partial quantities can be offered.

 

INCOTERMS 2010:

• Price of goods should include the delivery on CPT Kyiv basis

 

Validity of Bid:

The prices of the bid shall be valid for 90 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

Delivery Time:

The maximum allowed delivery time is 30 days upon issuing of purchase order.

 

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

1. affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
2. limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
3. if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

 

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time. Note: if partial bids are allowed, the lowest evaluated bidder will be evaluated by commodity type.

 

UNFPA reserves the right to make multiple arrangements for any item(s) where, in the opinion

of UNFPA, the lowest substantially responsive Bidder cannot fully meet the delivery requirements or if it is deemed to be in UNFPA’s best interest to do so. Any arrangement under this condition shall be made on the basis of the lowest, second lowest, third lowest, etc., bid which meets the requirements.

 

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

 

Attachments:

• Bid Submission Form
• Bidders Identification Form
• Technical specification and requirements of the product (Product Item Overview Form)
• Price Schedule Form

 

1. Bid Submission Form

 

Name of Bidder:                                                                                                       

Contact Person:                                                                                                       

Title:                                                                                                                          

Email Address:                                                                                                         

Telephone Number:                                                                                                 

 

Date of Bid:                                                                                                              

Bid No:                                                                       UNFPA/UKR/ITB/22/02

Currency of Bid price:                                                                                            

Delivery time (days from receipt of order till dispatch):                                                    

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):                                          

I hereby certify that this company, which I am duly authorized to sign for, accepts the General Terms and Conditions of UNFPA http://www.unfpa.org/resources/unfpa-general-conditions-contract  and we will abide by this bid/proposal until it expires.

 

We undertake, if our bid/proposal is accepted, to commence and complete delivery of all items in the contract within the time frame stipulated.

 

We understand that you are not bound to accept any bid you may receive and that a bidding contract would result only after final negotiations are concluded on the basis of the technical and price bids proposed.

 

                                                                                                                                            

       Name and title                                                    Date and Place

 

1. Bidders Identification Form

            Bid No. UNFPA/UKR/ITB/22/02

1. Organization

                                                                          

Company/Institution Name
Address, City, Country
Telephone/FAX
Website
Date of establishment
Legal Representative: Name/Surname/Position
Legal structure: natural person/Co.Ltd, NGO/institution/other (please specify)
Organizational Type: Manufacturer, Wholesaler, Trader, Service provider, etc.
Areas of expertise of the organization
Current Licenses, if any, and permits (with dates, numbers and expiration dates)
Years supplying to UN organizations
Years supplying to UNFPA
Production Capacity
Subsidiaries in the region (please indicate names of subsidiaries and addresses, if relevant to the bid)
Commercial Representatives in the country: Name/Address/Phone (for international companies only)

 

 

2.    Quality Assurance Certification

 

International Quality Management System (QMS)
List of other ISO certificates or equivalent certificates
Presence and characteristics of in-house quality control laboratory (if relevant to bid)

 

3. Expertise of Staff

 

Total number of staff
Number of staff involved in similar supply contracts

 

4. Client Reference List

         Please provide references of main client details.

 

Name of company	Contact person	Telephone	E-mail
1.
2.
3.

 

5. Contact details of persons that UNFPA may contact for requests for clarification during bid evaluation

        

Name/Surname
Telephone Number (direct)
Email address (direct)

P.S.: This person must be available during the next two weeks following receipt of bid

2. Product Item Overview Form

 

Item No.	Description and minimum /mandatory specifications	Description of items offered and Bidder’s statements on deviations (To be completed by the bidder)	Compliant? (Y/N) (To be completed by UNFPA during evaluation)
1	1. Type – SUV – 5 - 7 people on board including driver 2. Preferable color - white 3. Fuel - Gasoline / Diesel (preferable) - EURO 5-6 (lowest fuel consumption) 4. Transmission - manual or automatic - preferable automatic 5.Wheel drive - all-wheel drive (4WD) - electronic control 6. Safety systems - ABS+ESP+EBD 7. Airbags minimum for driver and passenger / Number of airbag Minimum requirement - 4 airbags 1 front + 1 side for driver 1 front + 1 side for passenger -Additional knee airbag preferable for driver and front passenger 8. Steering orientation - Left side 9. Number of doors – 4-5 10. Transmission and forward gears Transmission - manual / automatic - Forward gears - all wheel drive (AWD) - Automatic transmission preferable  -Electronic control AWD 11. Gross vehicle weight and the Payload (kg) Gross weight - 1600-2200 kg Payload - 800 – 1200 kg Preferable package «bad roads» 12. Displacement (cc) 1500 - 2500 cbm           turbocharged engine acceptable 13. Number of cylinders - 4 (four) 14. Ground clearance 145 mm in the maximum vehicle loaded state 145-155 mm 15. Additional information security alarm installed car warranty is at least 2 years or 100 thousand kilometers technical inspection 1 year or 15-20K km (what comes first)
2	1. Type - minivan / minibus - 7 people on board including driver 2. Preferable color - white 3/ Fuel - Gasoline / Diesel (preferable) - EURO 5-6 (lowest fuel consumption) 4. Transmission - manual or automatic - preferable automatic 5. Wheel drive - all-wheel drive, electronic control 7. Safety systems ABS+ESP+EBD (4WD) 8.Airbags minimum for driver and passenger / Number of airbags Minimum requirement - 4 airbags 1 front + 1 side for driver 1 front + 1 side for front passenger         Additional knee airbag preferable for driver and front passenger 9. Steering orientation            Left side 10. Transmission and forward gears    Transmission - manual / automatic Forward gears - all wheel drive (AWD)       Automatic transmission preferable Electronic control AWD 11. Gross vehicle weight and the Payload (kg) Gross weight -  1600-2800 kg Payload - 1100 - 1300 kg Preferable package «bad roads» 12. Displacement (cc) 1500 - 2500 cbm           turbocharged engine acceptable 13. Number of cylinders            4 (four) 14. Ground clearance 145 mm            in the maximum vehicle loaded state at least 145-155mm 15. Additional information installed on board (back side) equipment to transport people with disabilities - ramp (manual or automatic). Weight load up to 150 kg.       Certified in Ukraine with simple technical use, autonomous power supply security alarm installed engine autostart car warranty is at least 2 years or 100 thousand kilometers         technical inspection 1 year or 15-20K km (what comes first)

 

Name of Bidder:                                                                                                       

Date of Bid:                                                                                                              

Bid No:                                                                       UNFPA/UKR/ITB/22/02

Currency of Bid price:                                                                                            

Delivery time (days from receipt of order till dispatch):                                                    

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):                                          

 

Item No.	price/unit	Quantity	Mode of transportation	Total CPT (Kyiv)	Delivery schedule (days upon order)

PROVIDED THAT A PURCHASE ORDER IS ISSUED BY UNFPA WITHIN THE REQUIRED BID VALIDITY PERIOD, THE UNDERSIGNED HEREBY COMMITS, SUBJECT TO THE TERMS OF SUCH PURCHASE ORDER, TO FURNISH ANY OR ALL ITEMS AT THE PRICES OFFERED AND TO DELIVER SAME TO THE DESIGNATED POINT(S) WITHIN THE DELIVERY TIME STATED ABOVE.

                                                                                                                                            

       Name and title                                                    Date and Place