Supply of vehicles

We hereby solicit your Bid for the supply of Vehicles with the following technical specifications to CPT Kyiv, Ukraine

Title	Specifications	Comments
*Quantity:*	13 pcs
*Body*:
type	crossover	Left side driver seat
color	white
Number seats ( inc.driver),pcs.	at least 5	Including driver
*Engine*:
type	gasoline, diesel, hybrid
Working volume of the engine, sm3	from 1450 to 3000
maximum engine power, hp	at least 100
Maximum speed, km/h.	at least 160
environmental class	at least Euro 5
*Gearbox*
type	automatic
Nubmer of gears	at least 6
*Chassis and suspension:*
discs	light alloy, tires R17
Wheels drive	Full (4 х 4)
Ground clearance, mm.	at least 180
Type of the front suspension	independent, spring with MacPherson struts and anti-roll bar
Type or the back suspension	independent, spring with two double wishbones and anti-roll bar
*Steering*:
Power steering	electrical
*Braking system* :
type	hydraulic with an amplifier
Front wheels	brake discs
Back wheels	brake discs
*Climate in the cabin*:
Fronts seats	climate control
Back seats	climate control	as option
*Means of active and passive safety::*	anti-lock braking system (ABS)
	airbags for the driver and passenger (at least 4 pcs.)
	protective arches or reinforced bumpers (front and rear)
*Complete set* :	full-size spare wheel (disc diameter at least 17 inches)
	anti-theft device - immobilizer
	central door lock (with remote control)
	device for safe parking (parktronic)
*Warranty* *obligations*:	service life of at least 5 years or 100,000 km.

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and submit it in a sealed envelope to the address indicated below /send to the secure email address indicated below/ not later than October 26, 2023.

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before October 27, 2023”.

Secure email address for bid submission ua-procurement@unfpa.org

Email address of Contact Person: Iryna Bohun

Note: Do not submit or copy your bid/proposal to the contact person’s or any email address other than the secure email provided above!

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

Documents to be submitted with the bid:

Completed and signed Bid Submission Form
Bidders Identification Form
Evidence of Bidder’s previous experience and clients,
Technical bid, including:
- - Technical specifications, brochures, pictures, and product catalogues of the offered vehicles.
  - Business Registration
  - Certification or authorization to act as Agent on behalf of the Manufacturer, or Power of Attorney
  - Certificate of distributorship in the country
Financial bid including the price schedule.

Partial bids are allowed under this ITB. Partial bids mean that the bidder does not have to offer the full requested quantity specified in this solicitation document. Minimum quantity in partial bid is 6 (six) Vehicles. The bidder is recommended to offer a price for as many Vehicles as possible.

INCOTERMS 2010:

Price of goods should include the delivery on CPT Kyiv basis

Validity of Bid:

The prices of the bid shall be valid for 90 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

Delivery Time:

The maximum allowed delivery time is 30 days upon issuing of purchase order.

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid and shortest delivery time.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time. Note: if partial bids are allowed, the lowest evaluated bidder will be evaluated by commodity type.

UNFPA reserves the right to make multiple arrangements for any item(s) where, in the opinion of UNFPA, the lowest substantially responsive Bidder cannot fully meet the delivery requirements or if it is deemed to be in UNFPA’s best interest to do so. Any arrangement under this condition shall be made on the basis of the lowest, second lowest, third lowest, etc., bid which meets the requirements.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

Attachments:

Bid Submission Form
Bidders Identification Form
Technical specification and requirements of the product (Product Item Overview Form)
Price Schedule Form

Bid Submission Form

Name of Bidder:

Contact Person:

Title:

Email Address:

Telephone Number:

Date of Bid:

Bid No: UNFPA/UKR/ITB/23/04

Currency of Bid price:

Delivery time (days from receipt of order till dispatch):

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):

I hereby certify that this company, which I am duly authorized to sign for, accepts the General Terms and Conditions of UNFPA http://www.unfpa.org/resources/unfpa-general-conditions-contract and we will abide by this bid/proposal until it expires.

We undertake, if our bid/proposal is accepted, to commence and complete delivery of all items in the contract within the time frame stipulated.

We understand that you are not bound to accept any bid you may receive and that a bidding contract would result only after final negotiations are concluded on the basis of the technical and price bids proposed.

Name and title Date and Place

Bidders Identification Form

Bid No. UNFPA/UKR/ITB/23/04

Organization

Company/Institution Name
Address, City, Country
Telephone/FAX
Website
Date of establishment
Legal Representative: Name/Surname/Position
Legal structure: natural person/Co.Ltd, NGO/institution/other (please specify)
Organizational Type: Manufacturer, Wholesaler, Trader, Service provider, etc.
Areas of expertise of the organization
Current Licenses, if any, and permits (with dates, numbers and expiration dates)
Years supplying to UN organizations
Years supplying to UNFPA
Production Capacity
Subsidiaries in the region (please indicate names of subsidiaries and addresses, if relevant to the bid)
Commercial Representatives in the country: Name/Address/Phone (for international companies only)

Quality Assurance Certification

International Quality Management System (QMS)
List of other ISO certificates or equivalent certificates
Presence and characteristics of in-house quality control laboratory (if relevant to bid)

Expertise of Staff

Total number of staff
Number of staff involved in similar supply contracts

Client Reference List

Please provide references of main client details.

Name of company	Contact person	Telephone	E-mail
1.
2.
3.

Contact details of persons that UNFPA may contact for requests for clarification during bid evaluation

Name/Surname
Telephone Number (direct)
Email address (direct)

P.S.: This person must be available during the next two weeks following receipt of bid

Product Item Overview Form

Item No.

Description and minimum /mandatory specifications

Description of items offered and Bidder’s statements on deviations

(To be completed by the bidder)

Compliant? (Y/N)

(To be completed by UNFPA during evaluation)

Body:

Type - crossover

Color - white

Number of seats (inc.driver), pcs. - at least 5

Engine:

type - gasoline, diesel, hybrid

Working volume of the engine, cm3 - from 1450 to 3000

maximum engine power, hp - at least 100

Maximum speed, km/h. - at least 160

environmental class - at least Euro 5

Gearbox

Type - automat

Number of gears - at least 6.

Chassis and suspension:

Discs light alloy, tires - R17

Wheel drive - Full (4 х 4)

Ground clearance, mm. - at least 180

Type of the front suspension -independent, spring with MacPherson struts and anti-roll bar

Type or the back suspension -independent, spring with two double wishbones and anti-roll bar

Steering:

Power steering - electrical

Braking system :

Type hydraulic with an amplifier.

Front wheels brake discs

Back wheels brake discs

Climate in the cabin:

Fronts seats - climate control

Back seats - climate control (as an asset)

Means of active and passive safety:

anti-lock braking system (ABS);

airbags for the driver and passenger (at least 4 pcs.);

protective arches or reinforced bumpers (front and rear).

Complete set : full-size spare wheel (disc diameter at least 17 inches);

anti-theft device -immobilizer;

central door lock (with remote control);

device for safe parking (parktronic);

Warranty obligations: service life of at least 5 years or 100,000 km.

Price Schedule Form

Name of Bidder:

Date of Bid:

Bid No: UNFPA/UKR/ITB/23/04

Currency of Bid price:

Delivery time (days from receipt of order till dispatch):

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):

Item

price/unit

Quantity

Mode of transportation

Total CPT Kyiv (Destination)

Delivery schedule (days upon order)

Vehicles

PROVIDED THAT A PURCHASE ORDER IS ISSUED BY UNFPA WITHIN THE REQUIRED BID VALIDITY PERIOD, THE UNDERSIGNED HEREBY COMMITS, SUBJECT TO THE TERMS OF SUCH PURCHASE ORDER, TO FURNISH ANY OR ALL ITEMS AT THE PRICES OFFERED AND TO DELIVER SAME TO THE DESIGNATED POINT(S) WITHIN THE DELIVERY TIME STATED ABOVE.

Name and title Date and Place