Request for Quotation No. UNFPA/UKR/RFQ/24/10

Item 1- Winterized Dignity Kit, Size M – Quantity. 563 Kits

#

Item

Specification

Unit

1.1

Female Underwear (panty) - Size medium

Women's underwear (panties) of brief type with elastic waistband, elastic leg openings and crotch panel. Made of breathable and stretchable material. Not transparent. Made of 100% cotton. Not containing any allergic substances. Dark colors

Set of 4 pcs

1.2

Women's thermal underwear- Size medium

2 Pieces- Top and Bottom are included. Size medium.Ultra Soft Fleece Lined Long Johns, Warm Base Layer Set for Cold Weather.

Set (top + bottom)

1.3

Socks one size (38-42)

Cotton socks size 38-42 ( grey, black). Material: 90% coton, 10% spandex.

Packs containing 4 pcs

1.4

Menstrual pads

Disposable. Non woven tissue, cotton touch feel top sheet, thin, individually wrapped. High absorbent with wings; leak proof bottom layer. Each napkin include plastic cover for discreet disposal. Regular Flow - Regular size should have length 180mm to 220mm and width excluding wings shall be 60mm–100mm. Absorbency shall be 15-20ml  .Pack of 15 units.

Set of 2 pack

1.5.

Intimate hygiene wipes

Wet wipes not less than 15 pieces in the package.Ph. 5.5, nice smell, Hypoallergenic, safety closure.

Package 15 pcs

1.6

Body wipes

Packet of 70 pcs minimum, Ph. 5.5, nice smell, Hypoallergenic, safety closure.

80 wipes in each set

1.7

Hand sanitizers

Hand antisepsis for personal use. Fragrance free, not causing skin irritation or

allergies (no inclusion of colorants, dyes or perfumes). Composition: gel formulation, final product concentration of 60-80% ethanol or 70-75% isopropyl alcohol Size: 100ml content bottle, plastic or equivalent, squeezable with sturdy closing flip-cap.. Indicating “external use only, avoid contact with eyes”. Additional Warning/Danger signal sticker stating product content is “flammable".

Bottle 120 ml

1.8

Bath towels

Towel 50x90

Material 100% cotton

Weight / m² 400 g / m².

Each

1.9

Backpack

Backpack to store all items of the kit. Branded with UNFPA logo printed or sewn on.

Each

1.10

Warm fleece blanket, medium-sized

Dimensions

Width: 130 cm, Length: 170 cm

Composition: 100% polyester

Piece

1.11

Torch / flashlight (self-powered)

Personal solar re-chargeable flashlight (LED), LED Light Source: High Bright LED,

Beam Distance: 60m , Lighting period: 5-8 hours

21.5cm

Each

1.12

Bath soap

Without dyes and perfume composition, does not dry the skin, does not cause irritation. Designed for children and adults with sensitive skin.

Piece 100 g

1.13

Toothpaste

75 ml tube Minimum. Concentrated paste, with fluoride, free of parabens. Neutral flavor. The toothpaste shall be free of lumps or particles which are palpable in the mouth as separates or discrete particles. The tooth paste shall not segregate, ferment or physically deteriorate during normal conditions of storage or use. Shelf life of 80%.  ISO approved brand

Tube

1.14

Toothbrush

Strong Plastic toothbrush, adult size, soft  bristle, individually wrapped, Bristles are free of sharp or jagged edges and endpoints. The bristles do not fall out with normal use. All of the toothbrush components are safe for use, with protective cap.

Piece

1.15

Hairbrush

Material: Wood with boar bristle; good reputable quality

Piece

1.16

Shampoo

Universal for all hair types at least 200 ml. Hypoallergenic, PH factor 5.5, not harmful to human and in particular not

irritating to the eyes. Neutral scent.

Each

1.17

Hand Cream

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Piece

1.18

Deodorant

Ball or drain / solid hypoallergenic, 50ml.(24 hours).

Piece

1.19

Laundry soap bar 72%

Natural laundry soap 72%

1 bar, 200 g

1.20

Set of leaflets with GBV-related information

A5 two-fold leaflet (148х210 mm) – a sheet folded directly in half.

Coated paper, density 150 g/m2, double-sided printing. info_booklet_Swe - 3 copy, PSEA poster - 1 copy, PSEA Principle - 1 copy

 Set

Item 2- Winterized Dignity Kit, Size L – Quantity. 1121 Kits

#

Item

Specification

Unit

2.1.

Female Underwear (panty) - Size large

Women's underwear (panties) of brief type with elastic waistband, elastic leg openings and crotch panel. Made of breathable and stretchable material. Not transparent. Made of 100% cotton. Not containing any allergic substances. Dark colors

Set of 4 pcs

2..2

Women's thermal underwear- Size Large

2 Pieces- Top and Bottom are included. Size medium.Ultra Soft Fleece Lined Long Johns, Warm Base Layer Set for Cold Weather.

Set (top + bottom)

2.3

Socks one size (38-42)

Cotton socks size 38-42 ( grey, black). Material: 90% coton, 10% spandex.

Packs containing 4 pcs

2.4

Menstrual pads

Disposable. Non woven tissue, cotton touch feel top sheet, thin, individually wrapped. High absorbent with wings; leak proof bottom layer. Each napkin include plastic cover for discreet disposal. Regular Flow - Regular size should have length 180mm to 220mm and width excluding wings shall be 60mm–100mm. Absorbency shall be 15-20ml  .Pack of 15 units.

Set of 2 pack

2.5.

Intimate hygiene wipes

Wet wipes not less than 15 pieces in the package.Ph. 5.5, nice smell, Hypoallergenic, safety closure.

Package 15 pcs

2.6

Body wipes

Packet of 70 pcs minimum, Ph. 5.5, nice smell, Hypoallergenic, safety closure.

80 wipes in each set

2.7

Hand sanitizers

Hand antisepsis for personal use. Fragrance free, not causing skin irritation or allergies (no inclusion of colorants, dyes or perfumes). Composition: gel formulation, final product concentration of 60-80% ethanol or 70-75% isopropyl alcohol Size: 100ml content bottle, plastic or equivalent, squeezable with sturdy closing flip-cap.. Indicating “external use only, avoid contact with eyes”. Additional Warning/Danger signal sticker stating product content is “flammable".

Bottle 120 ml

2.8

Bath towels

Towel 50x90

Material 100% cotton

Weight / m² 400 g / m².

Each

2.9

Backpack

Backpack to store all items of the kit. Branded with UNFPA logo printed or sewn on.

Each

2.10

Warm fleece blanket, medium-sized

Dimensions

Width: 130 cm, Length: 170 cm

Composition: 100% polyester

Piece

2.11

Torch / flashlight (self-powered)

Personal solar re-chargeable flashlight (LED), LED Light Source: High Bright LED,

Beam Distance: 60m , Lighting period: 5-8 hours

21.5cm

Each

2.12

Bath soap

Without dyes and perfume composition, does not dry the skin, does not cause irritation. Designed for children and adults with sensitive skin.

Piece 100 g

2.13

Toothpaste

75 ml tube Minimum. Concentrated paste, with fluoride, free of parabens. Neutral flavor. The toothpaste shall be free of lumps or particles which are palpable in the mouth as separates or discrete particles. The tooth paste shall not segregate, ferment or physically deteriorate during normal conditions of storage or use. Shelf life of 80%.  ISO approved brand

Tube

2.14

Toothbrush

Strong Plastic toothbrush, adult size, soft  bristle, individually wrapped, Bristles are free of sharp or jagged edges and endpoints. The bristles do not fall out with normal use. All of the toothbrush components are safe for use, with protective cap.

Piece

2.15

Hairbrush

Material: Wood with boar bristle; good reputable quality

Piece

2.16

Shampoo

Universal for all hair types at least 200 ml. Hypoallergenic, PH factor 5.5, not harmful to human and in particular not

irritating to the eyes. Neutral scent.

Each

2.17

Hand Cream

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Piece

2.18

Deodorant

Ball or drain / solid hypoallergenic, 50ml.(24 hours).

Piece

2.19

Laundry soap bar 72%

Natural laundry soap 72%

1 bar, 200 g

2.20

Set of leaflets with GBV-related information

A5 two-fold leaflet (148х210 mm) – a sheet folded directly in half.

Coated paper, density 150 g/m2, double-sided printing. info_booklet_Swe - 3 copy, PSEA poster - 1 copy, PSEA Principle - 1 copy

 Set

Item 3- Winterized Dignity Kit, Size XL – Quantity. 1121

#

Item

Specification

Unit

3.1

Female Underwear (panty) - Size XL

Women's underwear (panties) of brief type with elastic waistband, elastic leg openings and crotch panel. Made of breathable and stretchable material. Not transparent. Made of 100% cotton. Not containing any allergic substances. Dark colors

Set of 4  pcs

3.2

Women's thermal underwear- Size medium

2 Pieces- Top and Bottom are included. Size medium.Ultra Soft Fleece Lined Long Johns, Warm Base Layer Set for Cold Weather.

Set (top + bottom)

3.3

Socks one size (38-42)

Cotton socks size 38-42 ( grey, black). Material: 90% coton, 10% spandex.

Packs containing 4 pcs

3.4

Menstrual pads

Disposable. Non woven tissue, cotton touch feel top sheet, thin, individually wrapped. High absorbent with wings; leak proof bottom layer. Each napkin include plastic cover for discreet disposal. Regular Flow - Regular size should have length 180mm to 220mm and width excluding wings shall be 60mm–100mm. Absorbency shall be 15-20ml  .Pack of 15 units.

Set of 2 pack

3.5.

Intimate hygiene wipes

Wet wipes not less than 15 pieces in the package.Ph. 5.5, nice smell, Hypoallergenic, safety closure.

Package 15 pcs

3.6

Body wipes

Packet of 70 pcs minimum, Ph. 5.5, nice smell, Hypoallergenic, safety closure.

80 wipes in each set

3.7

Hand sanitizers

Hand antisepsis for personal use. Fragrance free, not causing skin irritation or allergies (no inclusion of colorants, dyes or perfumes). Composition: gel formulation, final product concentration of 60-80% ethanol or 70-75% isopropyl alcohol Size: 100ml content bottle, plastic or equivalent, squeezable with sturdy closing flip-cap.. Indicating “external use only, avoid contact with eyes”. Additional Warning/Danger signal sticker stating product content is “flammable".

Bottle 120 ml

3.8

Bath towels

Towel 50x90

Material 100% cotton

Weight / m² 400 g / m².

Each

3.9

Backpack

Backpack to store all items of the kit. Branded with UNFPA logo printed or sewn on.

Each

3.10

Warm fleece blanket, medium-sized

Dimensions

Width: 130 cm, Length: 170 cm

Composition: 100% polyester

Piece

3.11

Torch / flashlight (self-powered)

Personal solar re-chargeable flashlight (LED), LED Light Source: High Bright LED,

Beam Distance: 60m , Lighting period: 5-8 hours

21.5cm

Each

3.12

Bath soap

Without dyes and perfume composition, does not dry the skin, does not cause irritation. Designed for children and adults with sensitive skin.

Piece 100 g

3.13

Toothpaste

75 ml tube Minimum. Concentrated paste, with fluoride, free of parabens. Neutral flavor. The toothpaste shall be free of lumps or particles which are palpable in the mouth as separates or discrete particles. The tooth paste shall not segregate, ferment or physically deteriorate during normal conditions of storage or use. Shelf life of 80%.  ISO approved brand

Tube

3.14

Toothbrush

Strong Plastic toothbrush, adult size, soft  bristle, individually wrapped, Bristles are free of sharp or jagged edges and endpoints. The bristles do not fall out with normal use. All of the toothbrush components are safe for use, with protective cap.

Piece

3.15

Hairbrush

Material: Wood with boar bristle; good reputable quality

Piece

3.16

Shampoo

Universal for all hair types at least 200 ml. Hypoallergenic, PH factor 5.5, not harmful to human and in particular not

irritating to the eyes. Neutral scent.

Each

3.17

Hand Cream

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Piece

3.18

Deodorant

Ball or drain / solid hypoallergenic, 50ml.(24 hours).

Piece

3.19

Laundry soap bar 72%

Natural laundry soap 72%

1 bar, 200 g

3.20

Set of leaflets with GBV-related information

A5 two-fold leaflet (148х210 mm) – a sheet folded directly in half.

Coated paper, density 150 g/m2, double-sided printing. info_booklet_Swe - 3 copy, PSEA poster - 1 copy, PSEA Principle - 1 copy

 Set

Secure Email address

ua-procurement@unfpa.org

Delivery

• Dnipro warehouse: Baikalska 4 
• Odessa warehouse: V. Molodizhne, Promuslova Str.1, Chornomorsk, Odes'ka oblast

Distribution quantity for each size per each location

Dnipro warehouse:

• Size M,  Qty. 366 Kits
• Size L,   Qty. 729 Kits
• Size XL, Qty. 729 Kits

Odessa Warehouse:

• Size M, Qty. 197 Kits
• Size L,  Qty. 392 Kits
• Size XL,Qty. 392 Kits

Customs clearance, if needed, shall be done by:

Awarded supplier.

Currency of Quotation

USD

All documentations, including catalogs, instructions and operating manuals, shall be in this language

English/Ukrainian

Sample of the items

A non-returnable sample shall be requested from the selected supplier at a subsequent stage in the process

Documents to be submitted

• Technical Offer, including the technical specifications for each offered item.
• Valid Commercial Registration
• Picture for the offered items
• International/ Ukrainian quality certificates for the offered items. (ISO, etc.)
• Quotation Form (Annex 1) need to be duly completed and submitted to qualify for the procurement process.)
• Previous experience for procurement of requested items

Period of Validity of Quotes starting the Submission Date

 90 days

Contact Person for Inquiries

(Written inquiries only)

Anastasiia Baibuzenko

( baibuzenko@unfpa.org)

Any delay in UNFPA’s response shall be not used as a reason for extending the deadline for submission, unless UNFPA determines that such an extension is necessary and communicates a new deadline to the bidders

Partial Quotes

NOT Permitted

Payment Terms

100% upon complete delivery of goods

Liquidated Damage

Will be imposed as follows:

• Percentage of contract total per calendar day of delay: 1%
• Maximum number of calendar days of delay 10 calendar days, after which UNFPA may terminate the contract without any liability against UNFPA

Evaluation Criteria

• Technical responsiveness/Full compliance to requirements and lowest price
• Full acceptance of the UNFPA General Terms and Conditions
• Shortest lead time (offers with lead time more than 4 weeks will be disqualified)

UNFPA will award to:

One supplier

Type of Contract to be Signed

Contract + Purchase Order

Conditions for Release of

Payment

Written Acceptance of Goods of beneficiary based on full compliance with RFQ requirements.

Packaging Requirements

• Each kit must be packed in a backpack or big handbag and marked with UNFPA and Sweeden logos on it (please, find both logos attached).
• Logos must be in color, have the same height, and must be fully visible.
• Method of applying: printing on adhesive paper with subsequent placement on each box
• The logos should be glued on the outside edge of the box so that they will be outward when packed in a pallet. Logos must be affixed neatly and parallel to the lower edge of the box.
• Approving the placement of logos on the box is mandatory for the supplier that will be selected based on the result of this tender. The selected supplier will be requested to prepare 1 box with logos, take a photo and send it to the UNFPA communications specialist by e-mail for approval. Only upon receipt of approval, it will be possible to brand all other boxes.
• Carton boxes must be marked with the incorporated kit size

Annexes to this RFQ

• Quotation Form (Annex 1) need to be duly completed and submitted in order to qualify for the procurement process.)

#

Item

Q-ty

Unit Price (USD)

Total Price (USD)

lead time (weeks)

1

Winterized Dignity kits, size M

563

2

Winterized Dignity kits, size L

1121

3

Winterized Dignity kits, size XL

1121