Post Title:   Field Administrative Assistant
Post Level:   Service Contract, SB3/Q1
Position number: 00190749
Duration of the service: one year with possible extension
Duty Station:   Dnipro
Full/part time:   Full time

Under the supervision of Field Humanitarian Coordinator and in close coordination with the National GBV Sub-Cluster Coordinator and Emergency Response Specialist in Ukraine, the Project Assistants provides support to coordination of GBV Sub-Cluster working group(s), to coordination, implementation, monitoring and reporting of GBV and SRH life-saving services on a regional level at the humanitarian and early recovery stages.

How you can make a difference:

UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. The Fund operates globally since 1969 in more than 150 countries and territories. UNFPA focuses on women and young people, because these are the groups whose rights are often compromised. UNFPA has been active in Ukraine since 1997.
In accordance with the organisational mandate and national development priorities of Ukraine, UNFPA implements a country programme of technical assistance to Ukraine for 2018-2022. Among several priorities, the country programme seeks to contribute to the development of robust national system of response and prevention of domestic and gender- based violence (GBV), establish functional intersectoral coordination and accountability mechanisms and enhance institutional capacities at the national and regional levels to ensure that majority of gender-based violence survivors seek and have access to good quality survivor-centred services, and Ukrainian society finds GBV unacceptable.
Since the start of the large-scale military invasion of Russia to Ukraine in February 2022, UNFPA implements a comprehensive nationwide Humanitarian Response Plan to provide life-saving GBV and SRH services to women and girls across Ukraine.
Through its GBV Response and Prevention Programme, UNFPA contributes to improving protection and security of women and girls, and thus, their willingness to participate in community life, including in war-affected communities. Women’s engagement and empowerment in community dialogue, including in displacement, is essential for laying a strong foundation for recovery and sustainable peace and development.
UNFPA is seeking highly-motivated candidates that share our passion of making a sound contribution to creating a Ukrainian society free from gender-based violence. We need strong professionals who are innovative, committed to excellence and keen to transform, inspire and deliver high impact and sustained results.
 

Job Purpose:

The UNFPA GBV Response and Prevention Programme interventions cover all regions of Ukraine and focuses on the delivery of the following outcomes:
1.   Increased perception of the unacceptability of gender-based violence in Ukrainian society.
2.   Improved equitable access of GBV survivors and people at risk to survivor-centred services.
3.   Establishment of mechanisms of accountability to beneficiaries at the national and local levels.
Project Assistant supports programme strands that contribute to the achievement of the Outcome 2 with the aim of improving access of GBV survivors and people at risk of GBV to essential GBV services.
Project Assistant works in a client, quality and results-oriented manner in close collaboration with GBV Programme Team members, all units of the UNFPA Country Office (CO), UNFPA implementing partners (IPs), as well as personnel of other UN agencies to exchange information and ensure smooth implementation of GBV Programme streams and interventions in line with the approved work plans, indicators and milestones (Programme Results Framework).
Jointly with Project Coordinator, Project Assistant plays a vital role in ensuring smooth planning, coordination, and monitoring of programme interventions on strengthening quality service provision to GBV survivors and people at risk of GBV. S/he is responsible for contributing to the achievement of programme’s objectives, ensuring that all activities are carried out in line with UNFPA rules and procedures as well as donors’ requirements. The Project Assistant supports Project Coordinator by providing quality administrative support and information required to make project decisions.

Major Duties and Responsibilities:

●   Contribute to implementation of GBV Programme activities, in particular strands related to improvement of equitable access of GBV survivors to survivor-centred services, providing high quality support to programme caretakers;
●   Provide logistical support to programme activities (missions, training sessions, workshops, conferences) including making arrangements for travel, accommodation and venue, effectively communicating with providers and participants;
●   Assist with programme procurement of goods and services, ensuring that procurement is conducted in accordance with UNFPA Procurement Procedures;
●   Draft and translate letters, meeting minutes, briefs, presentations and other documents necessary for programme management;
●   Assist with preparation of Terms of Reference (TORs), Requests for Quotations (RFQ) and Requests for Proposals (RFP) for project assignments;
●   Facilitate Individual Consultants recruitment process, collect the documentation required for the hiring and contract extension, induction of consultants into the programme and issuance of payments for the accepted deliverables;
●   Prepare requests for direct payment to Finance unit in accordance with the approved budget;
●   Collect and record information on programme activities, including making timely inputs to GBV Programme Monitoring Tool, and contribute to the preparation of relevant progress reports;
●   Assist with producing media materials on activities for placement on UNFPA social media and website;
●   Perform other related tasks as may be required or assigned by the supervisor or Emergency Response Coordinator.

Qualifications and Experience:

●   Minimum 3 years of professional experience in project management, social protection work, humanitarian response or related area;
●   Experience with an international organisation or multilateral technical assistance project will be an advantage;
●   Demonstrated interest in and/or experience in the areas of capacity development, social development and gender-based violence will be an advantage;
●   Experience of effectively working with stakeholders from the governmental and non- governmental institutions involved in social development work at the national and sub- national levels;
●   Excellent self-organisation and proactive attitude to work;
●   Good research and analytical skills, ability to multitask and prioritise workload;
●   Proficiency in MS Office package, Google applications and teleconferencing tools;
●   Familiarity with UN procedures, policies and frameworks will be a benefit.

Education:

Bachelor Degree in Social Sciences, Social Work, International Relations, International Development, Gender Studies, Project Management or related areas.

Languages:

Fluency in English, Ukrainian.

Required Competencies:

UNFPA Work Environment:
 
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
 
Disclaimer:
 
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 
 
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
 
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.