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Supply of the items for ambulances

Supply of the items for ambulances

2023-02-15

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We hereby solicit your Bid for the supply of the following items with the following technical specifications:

 

No

Item

Technical requirements

Quantity, pcs

1

Infant transport incubator

Autonomous power supply for operating with evacuation transport and a resuscitation unit that performs artificial respiration with a stable pressure.

Weigh up to 25 kg.

Noise level during operation should be up to 45 dB.

Allows to change the source of electricity and oxygen without stopping the device.

Has a fastening system of the incubator to the stretcher.

Should be equipped with:

  1. Patient monitor (including for premature born).
  2. Control equipment/block.
  3. Reusable temperature sensor for premature newborns.
  4. Electrostatic air filter 99% 0.1 microns.
  5. Connector for connecting the oxygen cylinder W22-14 included to the set – 1 pcs.
  6. Adapters for power supply from electrical networks with different characteristics:
  • 12V - for car/train – 1 pc
  • 24V - for air/train ambulance – 1 pc
  • 220V - in stationary premises – 1 pc

30

2

Oxygen cylinder set

Contains:

  1. Two oxygen cylinders at least 1Liter volume each, 150 atm (main and spare) to provide oxygen supply for at least 2 hours autonomous mode.
  2. Connectors for connection W22-14 (thread inch 22, pitch 1.75 or 14 turns per inch) – 2 pcs per set.

30

3

Replaceable accumulators and wires for connection to the display in transport

Set contains:

  1. Two replaceable accumulators. Battery life should be minimum 3 hours each. The batteries should provide minimum 6 hours autonomous power in total.
  2. Cables and connectors 12V for cars, 24V for water, railway and helicopter evacuation, 220V for stationary premises - 1 kit of cables per set.

30

4

Artificial respiration unit

A resuscitation unit that performs artificial respiration with a stable pressure, including for premature newborns.

30

5

Main stretcher for ambulance

Changeable platform (changeable high) for incubator, which allows to move it on a non-smooth surface and place it secure in an ambulance or other evacuation vehicle. Weight up to 27-30kg.

30

Goods should be provided on DAP Kyiv basis.

 

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and submit it in a sealed envelope to the address indicated below /send to the secure email address indicated below/ not later than February 15, 2023.

 

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before February 16, 2023”.

 

Secure email address for bid submission ua-procurement@unfpa.org

Note: Do not submit or copy your bid/proposal to the contact person’s or any email address other than the secure email provided above!

 

Email address of Contact Person in case of technical questions:  seredenko@unfpa.org  Andrii Seredenko, SRH Project Manager.

 

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

Documents to be submitted with the bid:

  1. Completed and signed Bid Submission Form
  2. Bidders Identification Form
  3. Evidence of Bidder’s previous experience and clients
  4. Technical bid, including brochures, pictures and product catalogue to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents
  5. Financial bid including the price schedule

 

Partial bids are not allowed under this ITB.

 

INCOTERMS 2010:

  • Price of goods should include the delivery on DAP Kyiv basis

 

Validity of Bid:

The prices of the bid shall be valid for 90 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

Delivery Time:

The maximum allowed delivery time is 30 days upon issuing of purchase order.

Deliveries by several batches are allowed.

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

  1. affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
  2. limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
  3. if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

 

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time.

 

UNFPA reserves the right to make multiple arrangements for any item(s) where, in the opinion

of UNFPA, the lowest substantially responsive Bidder cannot fully meet the delivery requirements or if it is deemed to be in UNFPA’s best interest to do so. Any arrangement under this condition shall be made on the basis of the lowest, second lowest, third lowest, etc., bid which meets the requirements.

 

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

 

Attachments:

  • Bid Submission Form
  • Bidders Identification Form
  • Technical specification and requirements of the product (Product Item Overview Form)
  • Price Schedule Form
  1. Bid Submission Form

 

Name of Bidder:                                                                                                       

Contact Person:                                                                                                       

Title:                                                                                                                          

Email Address:                                                                                                         

Telephone Number:                                                                                                 

 

Date of Bid:                                                                                                              

Bid No:                                                                       UNFPA/UKR/ITB/23/01

Currency of Bid price:                                                                                            

Delivery time (days from receipt of order till dispatch):                                                    

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):                                          

 

 
 

Vendor’s Comments:

 

 

 

 

 

 

I hereby certify that this company, which I am duly authorized to sign for, accepts the General Terms and Conditions of UNFPA http://www.unfpa.org/resources/unfpa-general-conditions-contract  and we will abide by this bid/proposal until it expires.

 

We undertake, if our bid/proposal is accepted, to commence and complete delivery of all items in the contract within the time frame stipulated.

 

We understand that you are not bound to accept any bid you may receive and that a bidding contract would result only after final negotiations are concluded on the basis of the technical and price bids proposed.

 

                                                                                                                                            

       Name and title                                                    Date and Place

 

  1. Bidders Identification Form

            Bid No. UNFPA/UKR/ITB/23/01

  1. Organization

                                                                                   

Company/Institution Name

 

Address, City, Country

 

Telephone/FAX

 

Website

 

Date of establishment

 

Legal Representative: Name/Surname/Position

 

Legal structure: natural person/Co.Ltd, NGO/institution/other (please specify)

 

 

Organizational Type: Manufacturer, Wholesaler, Trader, Service provider, etc.

 

Areas of expertise of the organization

 

Current Licenses, if any, and permits (with dates, numbers and expiration dates)

 

Years supplying to UN organizations

 

Years supplying to UNFPA

 

Production Capacity

 

Subsidiaries in the region (please indicate names of subsidiaries and addresses, if relevant to the bid)

 

Commercial Representatives in the country: Name/Address/Phone (for international companies only)

 

 

 

  1.             Quality Assurance Certification

International Quality Management System (QMS)

 

List of other ISO certificates or equivalent certificates

 

Presence and characteristics of in-house quality control laboratory (if relevant to bid)

 

 

  1. Expertise of Staff

 

Total number of staff

 

Number of staff involved in similar supply contracts

 

 

  1. Client Reference List

            Please provide references of main client details.

 

Name of company

Contact person

Telephone

E-mail

1.

 

 

 

2.

 

 

 

3.

 

 

 

 

  1. Contact details of persons that UNFPA may contact for requests for clarification during bid evaluation

           

Name/Surname

 

Telephone Number (direct)

 

Email address (direct)

 

P.S.: This person must be available during the next two weeks following receipt of bid

  1. Product Item Overview Form

Item No.

Description and minimum /mandatory specifications
 

 

Description of items offered and Bidder’s statements on deviations
 

(To be completed by the bidder)

Compliant? (Y/N)
 

(To be completed by UNFPA during evaluation)

1

Infant transport incubator. Autonomous power supply for operating with evacuation transport and a resuscitation unit that performs artificial respiration with a stable pressure.

Weigh up to 25 kg.

Noise level during operation should be up to 45 dB.

Allows to change the source of electricity and oxygen without stopping the device.

Has a fastening system of the incubator to the stretcher.

Should be equipped with:

  1. Patient monitor (including for premature born).
  2. Control equipment/block.
  3. Reusable temperature sensor for premature newborns.
  4. Electrostatic air filter 99% 0.1 microns.
  5. Connector for connecting the oxygen cylinder W22-14 included to the set – 1 pcs.
  6. Adapters for power supply from electrical networks with different characteristics:
  • 12V - for car/train – 1 pc
  • 24V - for air/train ambulance – 1 pc
  • 220V - in stationary premises – 1 pc

 

 

2

Oxygen cylinder set. Contains:

  1. Two oxygen cylinders at least 1Liter volume each, 150 atm (main and spare) to provide oxygen supply for at least 2 hours autonomous mode.
  2. Connectors for connection W22-14 (thread inch 22, pitch 1.75 or 14 turns per inch) – 2 pcs per set.

 

 

3

Replaceable accumulators and wires for connection to the display in transport.

Set contains:

  1. Two replaceable accumulators. Battery life should be minimum 3 hours each. The batteries should provide minimum 6 hours autonomous power in total.
  2. Cables and connectors 12V for cars, 24V for water, railway and helicopter evacuation, 220V for stationary premises - 1 kit of cables per set.

 

 

4

Artificial respiration unit. Including for premature newborns. A resuscitation unit that performs artificial respiration with a stable pressure, including for premature newborns.

 

 

5

Main stretcher for ambulance.

Changeable platform (changeable high) for incubator, which allows to move it on a non-smooth surface and place it secure in an ambulance or other evacuation vehicle. Weight up to 27-30kg.

 

 

 

  1. Price Schedule Form

Name of Bidder:                                                                                                       

Date of Bid:                                                                                                              

Bid No:                                                                       UNFPA/UKR/ITB/23/01

Currency of Bid price:                                                                                            

Delivery time (days from receipt of order till dispatch):                                                    

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):                                          

 

Item No.

Price/unit

Quantity

Service and maintenance in Ukraine (Yes/No)

Total DAP (Kyiv)

Delivery schedule (days upon order)

1

 

 

 

 

 

2

 

 

 

 

 

3

 

 

 

 

 

4

 

 

 

 

 

5

 

 

 

 

 

 

PROVIDED THAT A PURCHASE ORDER IS ISSUED BY UNFPA WITHIN THE REQUIRED BID VALIDITY PERIOD, THE UNDERSIGNED HEREBY COMMITS, SUBJECT TO THE TERMS OF SUCH PURCHASE ORDER, TO FURNISH ANY OR ALL ITEMS AT THE PRICES OFFERED AND TO DELIVER SAME TO THE DESIGNATED POINT(S) WITHIN THE DELIVERY TIME STATED ABOVE.

                                                                                                                                            

       Name and title                                                    Date and Place