Supply of the items for ambulances

We hereby solicit your Bid for the supply of the following items with the following technical specifications:

No	Item	Technical requirements	Quantity, pcs
1	Infant transport incubator	Autonomous power supply for operating with evacuation transport and a resuscitation unit that performs artificial respiration with a stable pressure. Weigh up to 25 kg. Noise level during operation should be up to 45 dB. Allows to change the source of electricity and oxygen without stopping the device. Has a fastening system of the incubator to the stretcher. Should be equipped with: Patient monitor (including for premature born). Control equipment/block. Reusable temperature sensor for premature newborns. Electrostatic air filter 99% 0.1 microns. Connector for connecting the oxygen cylinder W22-14 included to the set – 1 pcs. Adapters for power supply from electrical networks with different characteristics: 12V - for car/train – 1 pc 24V - for air/train ambulance – 1 pc 220V - in stationary premises – 1 pc	30
2	Oxygen cylinder set	Contains: Two oxygen cylinders at least 1Liter volume each, 150 atm (main and spare) to provide oxygen supply for at least 2 hours autonomous mode. Connectors for connection W22-14 (thread inch 22, pitch 1.75 or 14 turns per inch) – 2 pcs per set.	30
3	Replaceable accumulators and wires for connection to the display in transport	Set contains: Two replaceable accumulators. Battery life should be minimum 3 hours each. The batteries should provide minimum 6 hours autonomous power in total. Cables and connectors 12V for cars, 24V for water, railway and helicopter evacuation, 220V for stationary premises - 1 kit of cables per set.	30
4	Artificial respiration unit	A resuscitation unit that performs artificial respiration with a stable pressure, including for premature newborns.	30
5	Main stretcher for ambulance	Changeable platform (changeable high) for incubator, which allows to move it on a non-smooth surface and place it secure in an ambulance or other evacuation vehicle. Weight up to 27-30kg.	30

Goods should be provided on DAP Kyiv basis.

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and submit it in a sealed envelope to the address indicated below /send to the secure email address indicated below/ not later than February 15, 2023.

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before February 16, 2023”.

Secure email address for bid submission ua-procurement@unfpa.org

Note: Do not submit or copy your bid/proposal to the contact person’s or any email address other than the secure email provided above!

Email address of Contact Person in case of technical questions: seredenko@unfpa.org Andrii Seredenko, SRH Project Manager.

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

Documents to be submitted with the bid:

Completed and signed Bid Submission Form
Bidders Identification Form
Evidence of Bidder’s previous experience and clients
Technical bid, including brochures, pictures and product catalogue to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents
Financial bid including the price schedule

Partial bids are not allowed under this ITB.

INCOTERMS 2010:

Price of goods should include the delivery on DAP Kyiv basis

Validity of Bid:

The prices of the bid shall be valid for 90 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

Delivery Time:

The maximum allowed delivery time is 30 days upon issuing of purchase order.

Deliveries by several batches are allowed.

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time.

UNFPA reserves the right to make multiple arrangements for any item(s) where, in the opinion

of UNFPA, the lowest substantially responsive Bidder cannot fully meet the delivery requirements or if it is deemed to be in UNFPA’s best interest to do so. Any arrangement under this condition shall be made on the basis of the lowest, second lowest, third lowest, etc., bid which meets the requirements.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

Attachments:

Bid Submission Form
Bidders Identification Form
Technical specification and requirements of the product (Product Item Overview Form)
Price Schedule Form

Bid Submission Form

Name of Bidder:

Contact Person:

Title:

Email Address:

Telephone Number:

Date of Bid:

Bid No: UNFPA/UKR/ITB/23/01

Currency of Bid price:

Delivery time (days from receipt of order till dispatch):

(Note: maximum number of days is: 30 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):

Vendor’s Comments:

I hereby certify that this company, which I am duly authorized to sign for, accepts the General Terms and Conditions of UNFPA http://www.unfpa.org/resources/unfpa-general-conditions-contract and we will abide by this bid/proposal until it expires.

We undertake, if our bid/proposal is accepted, to commence and complete delivery of all items in the contract within the time frame stipulated.

We understand that you are not bound to accept any bid you may receive and that a bidding contract would result only after final negotiations are concluded on the basis of the technical and price bids proposed.

Name and title Date and Place

Bidders Identification Form

Bid No. UNFPA/UKR/ITB/23/01

Organization

Company/Institution Name
Address, City, Country
Telephone/FAX
Website
Date of establishment
Legal Representative: Name/Surname/Position
Legal structure: natural person/Co.Ltd, NGO/institution/other (please specify)
Organizational Type: Manufacturer, Wholesaler, Trader, Service provider, etc.
Areas of expertise of the organization
Current Licenses, if any, and permits (with dates, numbers and expiration dates)
Years supplying to UN organizations
Years supplying to UNFPA
Production Capacity
Subsidiaries in the region (please indicate names of subsidiaries and addresses, if relevant to the bid)
Commercial Representatives in the country: Name/Address/Phone (for international companies only)

Quality Assurance Certification

International Quality Management System (QMS)
List of other ISO certificates or equivalent certificates
Presence and characteristics of in-house quality control laboratory (if relevant to bid)

Expertise of Staff

Total number of staff
Number of staff involved in similar supply contracts

Client Reference List

Please provide references of main client details.

Name of company	Contact person	Telephone	E-mail
1.
2.
3.

Contact details of persons that UNFPA may contact for requests for clarification during bid evaluation

Name/Surname
Telephone Number (direct)
Email address (direct)

P.S.: This person must be available during the next two weeks following receipt of bid

Product Item Overview Form

Item No.	Description and minimum /mandatory specifications	Description of items offered and Bidder’s statements on deviations (To be completed by the bidder)	Compliant? (Y/N) (To be completed by UNFPA during evaluation)
1	Infant transport incubator. Autonomous power supply for operating with evacuation transport and a resuscitation unit that performs artificial respiration with a stable pressure. Weigh up to 25 kg. Noise level during operation should be up to 45 dB. Allows to change the source of electricity and oxygen without stopping the device. Has a fastening system of the incubator to the stretcher. Should be equipped with: Patient monitor (including for premature born). Control equipment/block. Reusable temperature sensor for premature newborns. Electrostatic air filter 99% 0.1 microns. Connector for connecting the oxygen cylinder W22-14 included to the set – 1 pcs. Adapters for power supply from electrical networks with different characteristics: 12V - for car/train – 1 pc 24V - for air/train ambulance – 1 pc 220V - in stationary premises – 1 pc
2	Oxygen cylinder set. Contains: Two oxygen cylinders at least 1Liter volume each, 150 atm (main and spare) to provide oxygen supply for at least 2 hours autonomous mode. Connectors for connection W22-14 (thread inch 22, pitch 1.75 or 14 turns per inch) – 2 pcs per set.
3	Replaceable accumulators and wires for connection to the display in transport. Set contains: Two replaceable accumulators. Battery life should be minimum 3 hours each. The batteries should provide minimum 6 hours autonomous power in total. Cables and connectors 12V for cars, 24V for water, railway and helicopter evacuation, 220V for stationary premises - 1 kit of cables per set.
4	Artificial respiration unit. Including for premature newborns. A resuscitation unit that performs artificial respiration with a stable pressure, including for premature newborns.
5	Main stretcher for ambulance. Changeable platform (changeable high) for incubator, which allows to move it on a non-smooth surface and place it secure in an ambulance or other evacuation vehicle. Weight up to 27-30kg.

Price Schedule Form