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Procurement of equipment for 50 mobile groups of National Police specialized in GBV/DV response.


Dear Sir/Madam,


  1. The United Nations Population Fund (UNFPA), an international development agency invites sealed bids for the supply of:

 body cameras;

 - body camera docking stations;

 - car dashboard camera;

 - video cameras;

 - laptops;

 - tablets;

 - thermal printers;

 - car first aid kits;

 - car fire extinguishers;

 - thermal blankets

for its programme in Ukraine


  1. Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing price information shall be submitted together.


  1. The bidder shall not be required to quote for all lots. However, Bidders are encouraged to quote for as many lots as possible.  


  1. Bid package and all supporting documents must be submitted in English.


  1. To enable you to submit a bid, please read the following attached documents carefully:


Section I:

Instructions to Bidders

Section II:

Technical Specifications and Schedule of Requirements

Section III:

UNFPA General Terms and Conditions

Section IV:

UNFPA Special Conditions for Contracts

Section V:

Bid Forms


  1. The bid shall reach UNFPA’s reception or the secured email inbox of ua-procurement@unfpa.org no later than 01October, 2020 by 17:00 pm Kyiv time.


  1. The bid shall be opened on 02 October, 2020 at 10:00am Kyiv time at UNFPA  premises, 42-44 Shovkovychna str., Kyiv 01004, Ukraine. Bidders or their authorized representatives may attend the bid opening.  Kindly confirm by e-mail: nosach@unfpa.org by 25 September, 2020 whether your company shall be represented at the bid opening. 


  1. Bids received after the stipulated date and time shall not be accepted under any circumstances. Bids delivered through courier and posted later than the due date shall not be registered and shall be returned unopened or shall be shredded. Bids submitted to any other email address than ua-procurement@unfpa.org shall be rejected.


  1. Bidders shall acknowledge receipt of this Invitation to Bid according to the Bid Confirmation Form,  Section V, 1 of this solicitation document by email to UNFPA Ukraine (ua-procurement@unfpa.org18 September 2020 and to indicate whether or not a bid shall be submitted.  The acknowledgement shall provide company name, telephone number, fax number and the name of a contact person. If you are declining to bid, please confirm this via e-mail to UNFPA and please state the reasons for UNFPA to improve its effectiveness in future invitations.


  1. Any questions relating to the attached documents shall be addressed in writing to the following UNFPA personnel no later than 25 September 2020 at 17.00, Kyiv time.


    • Nadiya Prokopenko, UNFPA GBV Services Capacity  Development Coordinator,  email: prokopenko@unfpa.org for questions related to technical requirements. 
    • Svitlana Nosach, UNFPA Procurement and Logistic Associate email: nosach@unfpa.org for questions relating to the bidding exercise. 


Do not submit your bid to these contacts, or your bid will be disqualified.


  1. This letter is not to be construed in any way as an offer to contract with your firm.


  1. UNFPA strongly encourages all bidders to register on the United Nations Global Marketplace (http://www.ungm.org).  By registering on UNGM, vendors become part of the database that UN buyers use when searching for suppliers. Vendors can also access all UN tenders online and, by subscribing to the Bid Tender Service, vendors can be automatically notified via e-mail of all UN business opportunities that match the products and services for which they have registered. Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers http://www.ungm.org/Publications/UserManuals/Suppliers/UserManual_Supplier.pdf .

More information and price forms are in the attached file.