Закупівля автомобілей та устаткування для мобільних Центрів допомоги врятованих

We hereby solicit your Bid for the supply of the following items with the following technical specifications:

Item No. 1:

	Description	Comments
Type	Mobile office	Cabin side - driver and 1 or 2 passenger seats Additional seats - 4 persons in additional section
Quantity	3 pcs	Preferable color - white with external design
Fuel	Diesel	EURO 5-6 (lowest fuel consumption)
Transmission	manual or automatic	preferable automatic
Wheel drive	Rear, front or all-wheel drive (4WD)	electronic control
Safety systems	ABS+ESP+EBD
Airbags minimum for driver and passenger? / Number of airbags	Minimum requirement - 4 airbags 1 front + 1 side for driver 1 front + 1 side for passenger	Additional knee airbag preferable for driver and front passenger
Steering orientation	Left side
Number of doors	5 (five)	For driver cabin - 2 doors For general cabin with rooms - 3 doors
Transmission and forward gears	Transmission - manual / automatic	Automatic transmission preferable
Gross vehicle weight and the Payload (kg)	Gross weight - up to 6000 kg Payload - up to 8000 kg	Preferable package «bad roads»
Displacement (cc)	up to 5000 cbm	turbocharged engine acceptable
Number of cylinders	4-6 (four-six)
Ground clearance	200 mm	in the maximum vehicle loaded state at least 180 mm
Additional information	security alarm installed	engine autostart
	car warranty is at least 2 years or 100 thousand kilometers
	technical inspection 1 year or 15-20K km (what comes first)
	4 pcs outrigger	retractable, remote control

Characteristics of mobile SRC

Size of mobile SRC, mm	Length – 8500, width – 2550, height - 2400
Sources of electricity	• The main source of electricity is external networks to which the module is connected after installation and deployment. • Two independent mains lines, the first mains for powering computer and other equipment, including light, the second mains for heating and air conditioning. • The module has a special electric socket (socket-plug) - an interface for connecting each line with a switchboard. • Electric generator is installed on the car. • Additional backup system - batteries with a 220 V inverter, which will be able to ensure the operation of 3 computers, the Internet and the lighting system in the office for one hour (average hourly consumption 2000W/h). • Uninterruptible power supply (car batteries) are equipped with a charger.
Ventilation	Roof hatches in each room
Air conditioning	• Electric split system with a cooling capacity of at least 2.5 kW. • The vehicle is equipped with air conditioners to each room
Heating	• The main source of heating is 2-4 electric heaters. Heaters are permanently installed in 1, 2, 3 rooms • Back-up heating – autonomous heater on diesel fuel with a heat capacity of 3 kW. • In transport mode – an additional heater, which is located in the SRC block and works from the car's heating system.
Lighting	• Built-in lamps provide 200 lux illumination of the workplace. • Each room has 4 spotlights. • Switches - separately for each room, two groups of lamps: 220 Volt and 12 Volt, transport and emergency lighting. - outdoor lighting - for lighting the outdoor open space 4 (picture bellow)
Design	• The outside body of the van trailer must be designed using SRC branding (link will be added)
Body floor	• Finishing - transport wear-resistant linoleum with thermal insulation. Thermal insulation of the floor - 90 mm
Windows	• 3 windows on the starboard side (1 in each room) and 2 windows on the port side (1 and 2 rooms). The dimensions of the windows are not less than 800x790 mm. • 1 window in the door. The type of windows is a special automobile window that is intended for installation in buses and other vehicles for transporting passengers. The windows are equipped with solar blinds in the inner part of the module.
Doors	• The door is equipped with a window. • The door unit is attached to the metal cladding. • Type of door opening – rotary, to the outside of the room. • All side walls of the doors contain sealing gaskets made of silicone materials or frost-resistant rubber. • The door has a latch lock. • The door is equipped with additional steps to facilitate access to the mobile office space.
Body walls and ceilings	• Thermal insulation of the ceiling - 70 mm. • Thermal insulation of the walls – 50 mm. • Exterior and interior decoration – aluminum composite panels
Internet connection	Starlink with internal Wi-Fi network
Additional	Each room has power outlets. Double sockets are placed near the work table in each room (1-3). One more socket for the heater is in each room. Also double socket is placed near the table outside (open space). In room 3 there is also a double socket for refrigerator and water cooler system. Above each outlet is the inscription 220 Volts/8 Amps. Video surveillance system is provided. Panic buttons are in room 1 and 2. Fire extinguishers in each room. Operating and safety instructions. Drinking water tank with a volume of 100 L. Collapsible system for transporting furniture in folded form in rooms 1-2 spare wheel with mounting set
1st room (size 3*2.5 m)	1 folding table 2 folding chairs stationary metal cabinet for documents attached to the floor or wall with the possibility of locking with a key 2 windows electric heater separate entrance
2nd room (size 3*2.5 m)	1 folding table 2 folding chairs stationary metal cabinet for documents attached to the floor or wall with the possibility of locking with a key 2 windows separate entrance electric heater
3rd room: (size 2,5*2.5 m)	4 stationary folding sits with safety belts for staff travel (pic A), folding table attached to the wall (pic A), refrigerator, shelves, water cooler system separate entrance electric heater
4th space Open space located in front of the main facade on the ground	1 square folding table 1 rectangular folding table 3 folding chairs 2 soft chairs poufs retractable roof tent (pic B)
Technical room/space	Must accommodate water tank, generator and electricity shelves

General view and sizes:

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and submit it in a sealed envelope to the address indicated below /send to the secure email address indicated below/ not later than 11 August 2023.

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before 12 August 2023.

Secure email address for bid submission ua-procurement@unfpa.org

Email address of Contact Person: Iryna Bohun

Note: Do not submit your bid/proposal to the contact person’s email address!

Email address of Contact Person in case of technical questions: lompart@unfpa.org - Nina Lompart, Project Coordinator.

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

Documents to be submitted with the bid:

Completed and signed Bid Submission Form
Bidders Identification Form
Evidence of Bidder’s previous experience and clients
Technical bid, including product catalogue to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents
Financial bid including the price schedule

INCOTERMS 2010:

Price of goods CPT Kyiv

Validity of Bid:

The prices of the bid shall be valid for 120 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

Delivery Time:

The maximum allowed delivery time is 120 days upon issuing of purchase order.

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time. Note: if partial bids are allowed, the lowest evaluated bidder will be evaluated by commodity type.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

Attachments:

Bid Submission Form
Bidders Identification Form
Technical specification and requirements of the product (Product Item Overview Form)
Price Schedule Form

Bid Submission Form

Name of Bidder:

Contact Person:

Title:

Email Address:

Telephone Number:

Date of Bid:

Bid No:

Currency of Bid price:

Delivery time (days from receipt of order till dispatch):

(Note: maximum number of days is: 120 days)

Expiration of Validity of Bid/Proposal (The bid shall be

valid for a period of at least 3 months after the Closing date.):

I hereby certify that this company, which I am duly authorized to sign for, accepts the General Terms and Conditions of UNFPA http://www.unfpa.org/resources/unfpa-general-conditions-contract and we will abide by this bid/proposal until it expires.

We undertake, if our bid/proposal is accepted, to commence and complete delivery of all items in the contract within the time frame stipulated.

We understand that you are not bound to accept any bid you may receive and that a bidding contract would result only after final negotiations are concluded on the basis of the technical and price bids proposed.

Name and title Date and Place

Bidders Identification Form

Bid No. UNFPA/UKR/ITB/23/03

Organization

Company/Institution Name
Address, City, Country
Telephone/FAX
Website
Date of establishment
Legal Representative: Name/Surname/Position
Legal structure: natural person/Co.Ltd, NGO/institution/other (please specify)
Organizational Type: Manufacturer, Wholesaler, Trader, Service provider, etc.
Areas of expertise of the organization
Current Licenses, if any, and permits (with dates, numbers and expiration dates)
Years supplying to UN organizations
Years supplying to UNFPA
Production Capacity
Subsidiaries in the region (please indicate names of subsidiaries and addresses, if relevant to the bid)
Commercial Representatives in the country: Name/Address/Phone (for international companies only)

Quality Assurance Certification

International Quality Management System (QMS)
List of other ISO certificates or equivalent certificates
Presence and characteristics of in-house quality control laboratory (if relevant to bid)

Expertise of Staff

Total number of staff
Number of staff involved in similar supply contracts

Client Reference List

Please provide references of main client details.

Name of company	Contact person	Telephone	E-mail
1.
2.
3.

Contact details of persons that UNFPA may contact for requests for clarification during bid evaluation

Name/Surname
Telephone Number (direct)
Email address (direct)

P.S.: This person must be available during the next two weeks following receipt of bid

Product Item Overview Form

Item No.	Description and minimum /mandatory specifications	Description of items offered and Bidder’s statements on deviations (To be completed by the bidder)	Compliant? (Y/N) (To be completed by UNFPA during evaluation)
1	General vehicle technical platform information
2	Size of mobile SRC
3	Sources of electricity
4	Ventilation
5	Air conditioning
6	Heating
7	Lighting
8	Body floor Windows Doors Body walls and ceilings
9	Internet connection
10	1st room and 2nd room
11	3rd room
12	4th space (outdoor open space)
13	Technical room
14	Additional information

(Use the spreadsheet “Product Item Overview Form.xls” if a large number of items need to be compared.)

Price Schedule Form