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Request for Quotation No. UNFPA/UKR/RFQ/24/11

Request for Quotation No. UNFPA/UKR/RFQ/24/11

2024-03-11

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These Requests for Quotation are open to all legally constituted companies that can provide the requested services and have the legal capacity to perform in Ukraine, or through an authorized representative.

We hereby solicit your quotation for the supply of (2805) Essential Dignity kits including their LAND shipment to our Dnipro warehouse and Odessa warehouse as per the distribution matrix indicated below.

The goods are to be delivered maximum in (4) weeks upon issuing of PO. The quotation shall be valid at least for (90) days after the closing date.

Kits components and Technical Specifications:

Item 1- Essential Dignity Kit, Size M – Quantity. 563

#

Item

Specification

Unit

1.1

Female Underwear (panty) - Size medium

Women's underwear (panties) of brief type with elastic waistband, elastic leg

openings and crotch panel. Made of breathable and stretchable material. Not

transparent. Made of 100% cotton. Not containing any allergic substances. Dark colors.

Set of 5 pcs

1.2

Socks one size (38-42)

Cotton socks size 39-42 ( grey or dark).  Material: 90% coton, 10% spandex.

Packs containing 5 pcs

1.3

Menstrual pads

Disposable. Non woven tissue, cotton touch feel top sheet, thin, individually wrapped. High absorbent with wings; leak proof bottom layer. Each napkin include plastic cover for discreet disposal. Regular Flow - Regular size should have length 180mm to 220mm and width excluding wings shall be 60mm–100mm.

Absorbency shall be 15-20ml  .Pack of 15 

Set of 2 pack

1.4

Intimate hygiene wipes

Wet wipes not less than 15 pieces in the package.Wet wipes not less than 15 pieces in the package.Ph. 5.5, nice smell, Hypoallergenic, safety closure.

Package 15 pcs

1.5

Body wipes

 Packet of 70 pcs minimum, Ph. 5.5, nice smell, Hypoallergenic, safety closure.

80 wipes in each set

1.6

Hand sanitizers

Hand antisepsis for personal use. Fragrance free, not causing skin irritation or

allergies (no inclusion of colorants, dyes or perfumes). Composition: gel

formulation, final product concentration of 60-80% ethanol or 70-75%

isopropyl alcohol Size: 100ml content bottle, plastic or equivalent, squeezable

with sturdy closing flip-cap.. Indicating “external use only,

avoid contact with eyes”. Additional Warning/Danger signal sticker stating

product content is “flammable".

Bottle 120 ml

1.7

Bath towels

Towel 50x90

Material 100% cotton

Weight / m² 400 g / m².

Each

1.8

Backpack

Backpack to store all items of the kit. Branded with UNFPA logo printed or sewn on.

Each

1.9

Torch / flashlight (self-powered)

Personal solar re-chargeable flashlight (LED), LED Light Source: High Bright LED,

Beam Distance: 60m , Lighting period: 5-8 hours

21.5cm

Each

1.10

Bath soap

Without dyes and perfume composition, does not dry the skin, does not cause irritation. Designed for children and adults with sensitive skin.

Piece 100 g

1.11

Toothpaste

75 ml tube Minimum. Concentrated paste, with fluoride, free of parabens.

Neutral flavor. The toothpaste shall be free of lumps or particles which are

palpable in the mouth as separates or discrete particles. The tooth paste shall

not segregate, ferment or physically deteriorate during normal conditions of

storage or use. Shelf life of 80%.  ISO approved brand.

Tube

1.12

Toothbrush

Strong Plastic toothbrush, adult size, soft  bristle, individually wrapped,

Bristles are free of sharp or jagged edges and endpoints. The bristles do not fall

out with normal use. All of the toothbrush components are safe for use, with

protective cap.

Piece

1.13

Hairbrush

Material: Wood with boar bristle; good reputable quality

Piece

1.14

Shampoo

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Each

1.15

Hand Cream

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Piece

1.16

Deodorant

Ball or drain / solid hypoallergenic not less than 50 g (24 hours)

Piece

1.17

Laundry soap bar 72%

Natural laundry soap 72%

1 bar, 200 g

1.18

Set of  leaflets with GBV-related information

A5 two-fold leaflet (148х210 mm) – a sheet folded directly in half.

Coated paper, density 150 g/m2, double-sided printing

info_booklet_Swe - 3 copy, PSEA poster - 1 copy, PSEA Principle - 1 copy

 

 Set

 

Item 2- Essential Dignity Kit, Size L – Quantity. 1121

2.1.

Female Underwear (panty) - Size large

Women's underwear (panties) of brief type with elastic waistband, elastic leg

openings and crotch panel. Made of breathable and stretchable material. Not

transparent. Made of 100% cotton. Not containing any allergic substances. Dark colors.

Set of 5 pcs

2.2

Socks one size (38-42)

Cotton socks size 39-42 ( grey or dark).  Material: 90% coton, 10% spandex.

Packs containing 5 pcs

2.3

Menstrual pads

Disposable. Non woven tissue, cotton touch feel top sheet, thin, individually wrapped. High absorbent with wings; leak proof bottom layer. Each napkin include plastic cover for discreet disposal. Regular Flow - Regular size should have length 180mm to 220mm and width excluding wings shall be 60mm–100mm.

Absorbency shall be 15-20ml  .Pack of 15 

Set of 2 pack

2.4

Intimate hygiene wipes

Wet wipes not less than 15 pieces in the package.Wet wipes not less than 15 pieces in the package.Ph. 5.5, nice smell, Hypoallergenic, safety closure.

Package 15 pcs

2.5

Body wipes

 Packet of 70 pcs minimum, Ph. 5.5, nice smell, Hypoallergenic, safety closure.

80 wipes in each set

2.6

Hand sanitizers

Hand antisepsis for personal use. Fragrance free, not causing skin irritation or

allergies (no inclusion of colorants, dyes or perfumes). Composition: gel

formulation, final product concentration of 60-80% ethanol or 70-75%

isopropyl alcohol Size: 100ml content bottle, plastic or equivalent, squeezable

with sturdy closing flip-cap.. Indicating “external use only,

avoid contact with eyes”. Additional Warning/Danger signal sticker stating

product content is “flammable".

Bottle 120 ml

2.7

Bath towels

Towel 50x90

Material 100% cotton

Weight / m² 400 g / m².

Each

2.8

Backpack

Backpack to store all items of the kit. Branded with UNFPA logo printed or sewn on.

Each

2.9

Torch / flashlight (self-powered)

Personal solar re-chargeable flashlight (LED), LED Light Source: High Bright LED,

Beam Distance: 60m , Lighting period: 5-8 hours

21.5cm

Each

2.10

Bath soap

Without dyes and perfume composition, does not dry the skin, does not cause irritation. Designed for children and adults with sensitive skin.

Piece 100 g

2.11

Toothpaste

75 ml tube Minimum. Concentrated paste, with fluoride, free of parabens.

Neutral flavor. The toothpaste shall be free of lumps or particles which are

palpable in the mouth as separates or discrete particles. The tooth paste shall

not segregate, ferment or physically deteriorate during normal conditions of

storage or use. Shelf life of 80%.  ISO approved brand.

Tube

2.12

Toothbrush

Strong Plastic toothbrush, adult size, soft  bristle, individually wrapped,

Bristles are free of sharp or jagged edges and endpoints. The bristles do not fall

out with normal use. All of the toothbrush components are safe for use, with

protective cap.

Piece

2.13

Hairbrush

Material: Wood with boar bristle; good reputable quality

Piece

2.14

Shampoo

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Each

2.15

Hand Cream

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Piece

2.16

Deodorant

Ball or drain / solid hypoallergenic not less than 50 g (24 hours)

Piece

2.17

Laundry soap bar 72%

Natural laundry soap 72%

1 bar, 200 g

2.18

Set of  leaflets with GBV-related information

A5 two-fold leaflet (148х210 mm) – a sheet folded directly in half.

Coated paper, density 150 g/m2, double-sided printing

info_booklet_Swe - 3 copy, PSEA poster - 1 copy, PSEA Principle - 1 copy

 

 Set

 

Item 3- Essential Dignity Kit, Size XL – Quantity. 1121

3.1.

Female Underwear (panty) - Size X large

Women's underwear (panties) of brief type with elastic waistband, elastic leg

openings and crotch panel. Made of breathable and stretchable material. Not

transparent. Made of 100% cotton. Not containing any allergic substances. Dark colors.

Set of 5 pcs

3.2

Socks one size (38-42)

Cotton socks size 39-42 ( grey or dark).  Material: 90% coton, 10% spandex.

Packs containing 5 pcs

3.3

Menstrual pads

Disposable. Non woven tissue, cotton touch feel top sheet, thin, individually wrapped. High absorbent with wings; leak proof bottom layer. Each napkin include plastic cover for discreet disposal. Regular Flow - Regular size should have length 180mm to 220mm and width excluding wings shall be 60mm–100mm.

Absorbency shall be 15-20ml  .Pack of 15 

Set of 2 pack

3.4

Intimate hygiene wipes

Wet wipes not less than 15 pieces in the package.Wet wipes not less than 15 pieces in the package.Ph. 5.5, nice smell, Hypoallergenic, safety closure.

Package 15 pcs

3.5

Body wipes

 Packet of 70 pcs minimum, Ph. 5.5, nice smell, Hypoallergenic, safety closure.

80 wipes in each set

3.6

Hand sanitizers

Hand antisepsis for personal use. Fragance free, not causing skin irritation or

allergies (no inclusion of colorants, dyes or perfumes). Composition: gel

formulation, final product concentration of 60-80% ethanol or 70-75%

isopropyl alcohol Size: 100ml content bottle, plastic or equivalent, squeezable

with sturdy closing flip-cap.. Indicating “external use only,

avoid contact with eyes”. Additional Warning/Danger signal sticker stating

product content is “flammable".

Bottle 120 ml

3.7

Bath towels

Towel 50x90

Material 100% cotton

Weight / m² 400 g / m².

Each

3.8

Backpack

Backpack to store all items of the kit. Branded with UNFPA logo printed or sewn on.

Each

3.9

Torch / flashlight (self-powered)

Personal solar re-chargeable flashlight (LED), LED Light Source: High Bright LED,

Beam Distance: 60m , Lighting period: 5-8 hours

21.5cm

Each

3.10

Bath soap

Without dyes and perfume composition, does not dry the skin, does not cause irritation. Designed for children and adults with sensitive skin.

Piece 100 g

3.11

Toothpaste

75 ml tube Minimum. Concentrated paste, with fluoride, free of parabens. Neutral flavor. The toothpaste shall be free of lumps or particles which are palpable in the mouth as separates or discrete particles. The tooth paste shall not segregate, ferment or physically deteriorate during normal conditions of storage or use. Shelf life of 80%.  ISO approved brand.

Tube

3.12

Toothbrush

Strong Plastic toothbrush, adult size, soft  bristle, individually wrapped,

Bristles are free of sharp or jagged edges and endpoints. The bristles do not fall out with normal use. All of the toothbrush components are safe for use, with protective cap.

Piece

3.13

Hairbrush

Material: Wood with boar bristle; good reputable quality

Piece

3.14

Shampoo

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Each

3.15

Hand Cream

For hygienic skin care of medical staff at least 60 ml;

Simply moisturizing and restorative.

Piece

3.16

Deodorant

Ball or drain / solid hypoallergenic not less than 50 g (24 hours)

Piece

3.17

Laundry soap bar 72%

Natural laundry soap 72%

1 bar, 200 g

3.18

Set of  leaflets with GBV-related information

A5 two-fold leaflet (148х210 mm) – a sheet folded directly in half.

Coated paper, density 150 g/m2, double-sided printing

info_booklet_Swe - 3 copy, PSEA poster - 1 copy, PSEA Principle - 1 copy

 

 Set

 

Note: Quantities are tentative and may be changed later.

If you are interested in submitting a quotation for these items, kindly fill in the attached Quotation Form and send it together with other required documents by email to the address indicated below:

 

Secure Email address

ua-procurement@unfpa.org

 

Your earliest response to this query would be highly appreciated, but not later than Monday, 18 March 2024, 13:00PM Kyiv time.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers

 

Note: Offers received after the deadline or at another email address than the one indicated in the above

(ua-procurement@unfpa.org ) will be automatically disqualified.

 

Please submit your quotation in USD currency. Conversion of currency into the UNFPA preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of competition deadline.

 

Full acceptance of the UNFPA General Terms and Conditions is mandatory. They can be located on this webpage at: http://www.unfpa.org/resources/unfpa-general-conditions-contract . Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process.

 

The UNFPA terms of payment are 30 days after receipt of goods with shipping documents, invoices and other documentation required by the contract.

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned goods:

Delivery

  • Dnipro warehouse: Baikalska 4
  • Odessa warehouse: V. Molodizhne, Promuslova Str.1, Chornomorsk, Odes'ka oblast

Distribution quantity for each size per each location

Dnipro warehouse:

  • Size M,  Qty. 366 Kits
  • Size L,   Qty. 729 Kits
  • Size XL, Qty. 729 Kits

 

Odessa Warehouse:

  • Size M, Qty. 197 Kits
  • Size L,  Qty. 392 Kits
  • Size XL,Qty. 392 Kits

Customs clearance, if needed, shall be done by:

Awarded supplier.

Currency of Quotation

USD

All documentations, including catalogs, instructions and operating manuals, shall be in this language

English/Ukrainian

Sample of the items

A non-returnable sample shall be requested from the selected supplier at a subsequent stage in the process

 

Documents to be submitted

  • Technical Offer, including the technical specifications for each offered item.
  • Valid Commercial Registration
  • Picture for the offered items
  • International/ Ukrainian quality certificates for the offered items. (ISO, etc.)
  • Quotation Form (Annex 1) need to be duly completed and submitted to qualify for the procurement process.)
  • Previous experience for procurement of requested items

Period of Validity of Quotes starting the Submission Date

 90 days

 

Contact Person for Inquiries

(Written inquiries only)

Anastasiia Baibuzenko

( baibuzenko@unfpa.org)

Any delay in UNFPA’s response shall be not used as a reason for extending the deadline for submission, unless UNFPA determines that such an extension is necessary and communicates a new deadline to the bidders

Partial Quotes

NOT Permitted

Payment Terms

100% upon complete delivery of goods

Liquidated Damage

Will be imposed as follows:

  • Percentage of contract total per calendar day of delay: 1%
  • Maximum number of calendar days of delay 10 calendar days, after which UNFPA may terminate the contract without any liability against UNFPA

 

Evaluation Criteria

  • Technical responsiveness/Full compliance to requirements and lowest price
  • Full acceptance of the UNFPA General Terms and Conditions
  • Shortest lead time (offers with lead time more than 4 weeks will be disqualified)

UNFPA will award to:

One supplier

Type of Contract to be Signed

Contract + Purchase Order

Conditions for Release of Payment

Written Acceptance of Goods of beneficiary based on full compliance with RFQ requirements.

Packaging Requirements

  • Each kit must be packed in a backpack or big handbag and marked with UNFPA and Sweeden logos on it (please, find both logos attached).
  • Logos must be in color, have the same height, and must be fully visible.
  • Method of applying: printing on adhesive paper with subsequent placement on each box
  • The logos should be glued on the outside edge of the box so that they will be outward when packed in a pallet. Logos must be affixed neatly and parallel to the lower edge of the box.
  • Approving the placement of logos on the box is mandatory for the supplier that will be selected based on the result of this tender. The selected supplier will be requested to prepare 1 box with logos, take a photo and send it to the UNFPA communications specialist by e-mail for approval. Only upon receipt of approval, it will be possible to brand all other boxes.
  • Carton boxes must be marked with the incorporated kit size

 

Annexes to this RFQ

  • Quotation Form (Annex 1) need to be duly completed and submitted in order to qualify for the procurement process.)

 

 

Best regards,

Anastasiia Baibuzenko

Procurement and Logistics Associate

Email: baibuzenko@unfpa.org

 

 

Annex 1- Quotation Form

 

Name of Bidder:                                                                                                                               

Bidder Contact Details: (Phone No., Email)                                                           

Date of Bid:                                                                                                                                      

Request for Quotation No:                                                       UNFPA/UKR/RFQ/24/11

Currency of Bid price:                                                               USD

Delivery time (weeks from receipt of order till dispatch):                                                                             
maximum (4) weeks

Expiration of Validity of Quotation (The quotation shall be
valid for a period of at least 3 months
after the Closing date.):                90 Days

Price Schedule:

#

Item

Q-ty

Unit Price (USD)

Total Price (USD)

lead time (weeks)

1

Essential Dignity kits, size M

563

 

 

 

2

Essential Dignity kits, size L

1121

 

 

 

3

Essential Dignity kits, size XL

1121

 

 

 

In your offer, please include:

  • Technical Offer, including the technical specifications for each offered item.
  • Valid Commercial Registration
  • Picture samples for offered items.
  • International/ Ukrainian quality certificates for the offered items.

Vendor’s Comments:

I hereby certify that this company, which I am duly authorized to sign for, accepts the terms and conditions of UNFPA (http://www.unfpa.org/resources/unfpa-general-conditions-contract ) and we will abide by this quotation until it expires.

                                                                                                                                                                                                                                                                

Name and title                                                                                                                                                                                                            Date and Place