Service Contract, SB-3

Programme Coordination and Monitoring Associate

13 січень 2019


Location :Kyiv, UKRAINE

Application Deadline :13-Jan-19 (Midnight New York, USA)

Type of Contract :Service Contract

Post Level :SB-3

Expected Duration of Assignment: 6 months with possible extension



In accordance with the organizational mandate and national development priorities of Ukraine, the United Nations Population Fund implements a country programme of technical assistance to Ukraine for 2018-2022. The programme focuses on the needs of adolescent girls, young people with disabilities and those who have suffered from armed conflict, as well as key populations for HIV prevention. The programme is aimed at contributing to strengthening the national and subnational partnership frameworks for reducing gender inequalities in social, economic and political spheres of life, as well as strengthening national gender-based violence (GBV) prevention and response mechanisms, including in humanitarian settings.

Alongside this development work, UNFPA is implementing its three-year GBV Prevention and Response Programme, which aims at strengthening the national gender-based violence prevention and response systems through (i) development and implementation of the national and local legal, policy and regulatory frameworks for multi-sectoral response to GBV; (ii) building institutional capacity, especially at the regional/local level, to comprehensively address GBV cases and prevent future acts of violence; (iii) raising awareness on GBV in the society to reduce tolerance towards GBV within communities; promoting public-private partnerships to address and sustainably fund GBV prevention and response, at the national and community level.

The UNFPA GBV prevention and response programme presently covers twelve oblasts of Ukraine including five most affected by the armed conflict (Dnipropetrovska, Donetska, Kharkivska, Luhanska and Zaporizka) and focuses on the delivery of the following outputs:

National and regional GBV governance coordination bodies established and capacitated to lead multi-sectorial response to GBV

Multi-sectoral GBV monitoring, case registration and administrative data management launched and tested in selected regions

Psycho-social service providers capacitated to deliver integrated survivor-centered GVB services

Health care system has capacity to identify, provide first line support and health care to survivors of physical and sexual violence according to international standards

Policing and justice services, including legal support to GBV survivors integrated as part of multi-sectoral GBV response and prevention systems at the regional level

National level Government-led information and awareness raising campaign on GBV response and prevention launched.

Organizational context:

Under the supervision of the Programme Manager, the Programme Coordination and Monitoring Associate provides overall support in GBV Programme activities’ coordination, monitoring and reporting, implements daily activities and tasks related to the overall administrative support services of the GBV prevention and response programme, such as but not limited to:

Effective and efficient programme and administrative support to the GBV Programme team in the management of its initiatives/ activities

Quality reporting, monitoring, evaluation, assessment & research planning

Knowledge building and sharing.

S/he works in a client, quality and results-oriented manner in close collaboration with all GBV Prevention and Response Programme personnel, other units of the UNFPA Country Office (CO) and UN Agencies, to exchange information and to ensure smooth Programme functioning in line with the approved work plan, indicators and milestones.


Duties and Responsibilities

Programme support: 

Assists in planning and implementation of GBV porgramme and its activities by providing overall support, managing data inputs, monitoring project implementation and following up on recommendations;

Coordinates preparation and maintaining programme implementation plan through obtaining of all required inputs from programme management, field personnel, implementing partners;

Conducts regular monitoring visits, participates in review, steering and evaluation meetings and missions, applying mechanisms to systematically assess the achievement of programme results, recommends corrective actions and follows up on recommendations;

Maintains contacts with programme beneficiaries and implementing partners (IPs) to ensure smooth and effective coordination of all activities as per approved work plans, including through GPS and provides support in budget revision of work plans, when needed;

Ensures quality and timely evidence-based and results reporting to donors, partners and internally by collecting and providing required inputs, drafting selected sections, updating the programme Results Resources Framework;

Drafts programme related correspondence, meeting minutes and other documents necessary for programme management, translates and drafts programme related documents, provides oral translations when required; contributes to preparation of the presentations;

Participates in data collection, analysis and maintenance of programme files and related database of contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc;

Participates in programme activities (meetings, roundtables, conferences, other public activities) preparation, implementation and follow up, takes meeting minutes.

Administrative, procurement and finance support:

Prepares requests for direct payment to Finance unit in accordance with the approved budget;

Assists with programme procurement and planning, ensures procurement is in accordance with UNFPA Procurement Procedures; performs Buyer role in Atlas; facilitate Individual Contract (IC) recruitments.

Facilitation of knowledge building and knowledge sharing:

Contributes to creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the GBV Programme and drafting relevant materials for dissemination.

Performs other job related duties as assigned required to ensure smooth implementation of  GBV prevention and response programme.




Exemplifying integrity;

Demonstrating commitment to UNFPA and the UN system;

Embracing cultural diversity;

Embracing change.

Core Competencies:

Achieving results.

Being accountable;

Developing and applying professional expertise/business acumen;

Thinking analytically and strategically;

Working in teams/managing ourselves and our relationships;

Communicating for impact.

Functional Competencies:

Advocacy/Advancing a policy-oriented agenda;

Leveraging the resources of national governments and partners/ building strategic alliances and partnerships;

Delivering results-based programmes;

Internal and external communication and advocacy for results mobilization.


Required Skills and Experience


Minimum Bachelor’s Degree in the field of social studies, international relationships, linguistic or related field required.


At least 3 years of practical experience of working in the field of administration, programme/project support service, finance and/or other related fields;

Experience in working on similar positions with international organizations/projects will be considered as an advantage;

Some experience in research assistance;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages. Experience in handling of web based management systems;

Knowledge of the ATLAS system and/or UN rules is an advantage.


Fluency in Ukrainian, English and Russian languages

Application instructions:

Click on the "Apply now" button.

Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.

Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.

Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link . Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.

Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.


UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.