Service Contract, SB-3

Programme Assistant

13 січень 2019

Kyiv, UKRAINE

Location :Kyiv, UKRAINE

Application Deadline :13-Jan-19 (Midnight New York, USA)

Type of Contract :Service Contract

Post Level :SB-3

Expected Duration of Assignment:  months with possible extension

 

Background

In accordance with the organizational mandate and national development priorities of Ukraine, the United Nations Population Fund implements a country programme of technical assistance to Ukraine for 2018-2022. The programme focuses on the needs of adolescent girls, young people with disabilities and those who have suffered from armed conflict, as well as key populations for HIV prevention. The programme is aimed at contributing to strengthening the national and subnational partnership frameworks for reducing gender inequalities in social, economic and political spheres of life, as well as strengthening national gender-based violence (GBV) prevention and response mechanisms, including in humanitarian settings.

Alongside this development work, UNFPA is implementing its three-year GBV Prevention and Response Programme, which aims at strengthening the national gender-based violence prevention and response systems through (i) development and implementation of the national and local legal, policy and regulatory frameworks for multi-sectoral response to GBV; (ii) building institutional capacity, especially at the regional/local level, to comprehensively address GBV cases and prevent future acts of violence; (iii) raising awareness on GBV in the society to reduce tolerance towards GBV within communities; promoting public-private partnerships to address and sustainably fund GBV prevention and response, at the national and community level.

The UNFPA GBV prevention and response programme presently covers twelve oblasts of Ukraine including five most affected by the armed conflict (Dnipropetrovska, Donetska, Kharkivska, Luhanska and Zaporizka) and focuses on the delivery of the following outputs:

National and regional GBV governance coordination bodies established and capacitated to lead multi-sectorial response to GBV

Multi-sectoral GBV monitoring, case registration and administrative data management launched and tested in selected regions

Psycho-social service providers capacitated to deliver integratedsurvivor-centered GVB services

Health care system has capacity to identify, provide first line support and health care to survivors of physical and sexual violence according to international standards

Policing and justice services, including legal support to GBV survivors integrated as part of multi-sectoralGBV response and prevention systems at the regional level

National level Government-led information and awareness raising campaign on GBV response and prevention launched.

 

Organizational context:

Under the supervision of the Regional Programme Coordinator, the Programme Assistant implements the daily activities and tasks related to the secretarial support services of the GBV prevention and response programme, such as but not limited to:

Effective and efficient functioning of the GBV prevention and response programme  

Provision of effective administrative support

Facilitation of knowledge building and knowledge sharing

Perform other ad hoc duties as assigned.

The Programme Assistant works in a client, quality and results-oriented manner in close collaboration with the all units of the UNFPA Country Office (CO), programme personnel, as well as personnel of other UN Agencies to exchange information and to ensure smooth implementation of GBV prevention and response programme.    

 

Duties and Responsibilities

Programe and field support: 

Contributes to implementation of GBV programme activities under UNFPA execution providing overall support to programme and field personnel;

Supports Regional Programme Coordinator, field personnel, regional counterparts in routine implementation and smooth operational running of all activities, ensuring delivery of programme inputs and engagement of national counterparts in those activities;

Assists in regular data collection, analysis, and reporting from field offices, including support in the development of a referral pathway across key services and monitors for bottlenecks in the referral pathway in all regions of programme operations;

Provides secretarial and administrative support to the work on establishment and functioning of the regional GBV governance coordination bodies and work groups contributing to development of their capacity to lead multi-sectoral response to GBV;

Collects, registers and maintains information (filing) on field activities, and contributes to the preparation of field progress reports;

Drafts and translates letters, meeting minutes and other documents necessary for programme management, help with preparation of the presentations as may be assigned by office management;

Arranges meetings and appointments, attends meetings and takes minutes, manages the calendar and schedule of events, appointments and meetings;

Prepares translations and acts as an interpreter as required;

Keeps accurate electronic and paper filing, information and records systems.

Administrative, procurement and finance support:

Provides day-to-day support to programme financial operations in accordance with UNFPA rules and regulations and relevant Standard Operating Procedures (SOPs);

Prepares requests for direct payment to Finance unit in accordance with the approved budget;

Assists with programme procurement and planning, ensures procurement is in accordance with UNFPA Procurement Procedures; Performs a Buyer role in Atlas;

Facilitates Individual Consultants recruitment processes; collects the documentation required for the hiring and contract extension and other related procurement actions;

Provides logistical support to programme activities (missions, study tours, trainings, conferences and workshops) including travel arrangements, accommodation, collects supporting documents and organizes the venue, assists in preparation of Terms of Reference (TORs) for missions;

Ensures that travel arrangements and authorizations, mission requests, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national personnel inside and outside Ukraine are properly and timely authorized and processed;

Keeps updated programme inventory records and ensures the adherence to the UNFPA regulations on the equipment use, storage, proper maintenance and equipment transfer/disposal;

Manages stationery and office supplies, assists in purchasing office equipment and furniture when needed;

Performs other job related duties as assigned by the Regional Programme Coordinator and/or GBV Programme Manager.

 

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNFPA core ethics) impartiality;

Promotes the vision, mission, and strategic goals of UNFPA;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback, timely responses queries;

Good written and verbal communication skills;

Development and Operational Effectiveness

-     Ability to liaison with UN and Government Officials and international donor community to identify and fulfil needs in providing support services;

Capability to engage in team-based dialogue;

Ability to contribute to timely programme implementation and to provide the necessary trouble shooting to keep programme implementation on schedule.

Ability to multitask and be detail-oriented;

Strong interpersonal and organizational skills; Consistently approaches work with energy and a positive, constructive attitude;

Demonstrates openness to change and ability to manage complexities.

 

Required Skills and Experience

Education:         

Bachelor’s Degree in the field of social studies, international relationships, linguistic or related field is required;

Experience:       

At least 3 years of practical experience of working in the field of administration, programme/project support service, finance and/or other related fields;

Experience of working on similar positions with international organizations/projects will be considered as an advantage;

Experience of preparing workshops and training events is desired;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages. Experience in handling of web based management systems;

Knowledge of the ATLAS system and/or UN rules is an advantage.

Language:          

Fluency in Ukrainian, English and Russian languages

Application instructions:

Click on the "Apply now" button.

Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.

Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.

Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link . Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.

Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.

DEADLINE FOR APPLICATIONS IS 13 January 2019

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.

Education:         

Bachelor’s Degree in the field of social studies, international relationships, linguistic or related field is required;

Experience:       

At least 3 years of practical experience of working in the field of administration, programme/project support service, finance and/or other related fields;

Experience of working on similar positions with international organizations/projects will be considered as an advantage;

Experience of preparing workshops and training events is desired;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages. Experience in handling of web based management systems;

Knowledge of the ATLAS system and/or UN rules is an advantage.

Language:          

Fluency in Ukrainian, English and Russian languages

Application instructions:

Click on the "Apply now" button.

Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.

Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.

Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link . Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.

Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.

DEADLINE FOR APPLICATIONS IS 13 January 2019

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.

Education:         

Bachelor’s Degree in the field of social studies, international relationships, linguistic or related field is required;

Experience:       

At least 3 years of practical experience of working in the field of administration, programme/project support service, finance and/or other related fields;

Experience of working on similar positions with international organizations/projects will be considered as an advantage;

Experience of preparing workshops and training events is desired;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages. Experience in handling of web based management systems;

Knowledge of the ATLAS system and/or UN rules is an advantage.

Language:          

Fluency in Ukrainian, English and Russian languages

Application instructions:

Click on the "Apply now" button.

Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.

Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.

Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link . Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.

Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.

DEADLINE FOR APPLICATIONS IS 13 January 2019

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.

APPLY NOW