Fixed-term appointment

National Post - Finance/Administrative Associate, GS6, Kyiv, Ukraine

14 вересень 2018

Kyiv, Ukraine

Job Title:  National Post - Finance/Administrative Associate, GS6, Kyiv, Ukraine

Full/Part Time: Full-Time


This post is non-rotational.




Post type: Fixed-term appointment


Closing date: 14 September 2018 (5 pm Kyiv time)


Duty station: Kyiv, Ukraine


Duration: one year renewable (*)


[*] No expectancy of renewal in accordance with UN Staff Regulation 4.5


Organizational Setting

The Administrative/Finance Associate is located in Ukraine CO and reports to the CO Admin/Finance Associate. As a member of the operations team, the Administrative/Finance Associate provides administrative and financial support for the GBV programme team.

The Administrative/Finance Associate assists in planning, management and monitoring of GBV programme finance performance, delivers quality financial and administrative services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects on GBV.

The Administrative/Finance Associate works with and provides support to the members of the Ukraine Country Office, both programme and operations teams. Contacts with staff and other personnel to promote achievement of common goals and shared objectives and demonstrate personal commitment to UNFPA’s mandate and organizational vision.

Both internal and external contacts include exchange of information on broader aspect of the work area, which may include providing clarification of non-routine matters involving some technical input. Internal contacts include the Assistant Representative, the Programme Analysts, the CO’s programme/technical team, and the CO’s administrative management team.


Main Tasks & Responsibilities

  • Supports the monitoring of GBV programme financial performance by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over/ under expenditure problems and proposes remedial action.
  • Develops tools and mechanisms for effective and efficient monitoring of GBV programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to GBV Programme Manager on a continuous basis.
  • Interprets financial policies and procedures and provides guidance and training to GBV programme personnel and Project Manager. Strives to identify ways in which programme financial needs can be met within existing policies.
  • Assists in the management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions of work plans according to the needs of the Country Office.
  • Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way.
  • Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency.
  • Reports projects funds utilization using different reporting modality as requested by donors and UNPFA procedures, verifies financial information and monitors timely submission of donor reports, follows up with donors and UNFPA HQ on receipt of all outstanding contributions.
  • Contributes to the development of the CO annual assurance plan, takes part in conducting spot checks of Implementing Partners jointly with programme colleagues and participates in HACT-related meetings and discussions on a regular basis.
  • Ensures proper administration and utilization of projects’ resources in accordance with national execution procedures.
  • Process travel claims and execute payments.
  • Manages projects procurement following UNFPA procurement rules and procedures.
  • In case of absence of the CO Admin/Finance Associate acts as back-up covering minimum required functions.
  • Carries other duties as required by the GBV Programme Manager and CO Admin/Finance Associate

Qualifications and Experience




Completed Secondary Level Education required. First level university degree in finance, economics, management or other related field desirable.

Knowledge and Experience:

  • Six years of relevant experience in administration, finance or office management.
  • Proficiency in current office software applications and corporate IT financial systems.
  • Proficiency in use of spreadsheets, word processing and computerized accounting systems is an asset.
  • Experience in projects funded by international donors is highly desirable.
  • Good writing and communication skills.

Languages: Fluency in English, Ukrainian and Russian is required.

Required Competencies




  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change

Core Competencies:

  • Achieving results
  • Being accountable
  • Developing and applying professional expertise/ business acumen
  • Thinking analytically and strategically
  • Working in teams/ managing ourselves and our relationships
  • Communicating for impact

Functional Skill Set:

  • Managing the organization’s financial resources
  • Providing procurement services
  • Ensuring facilities and assets management


UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.




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Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment.  Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.