Service Contract (SC)

Field Monitoring Associate

25 вересень 2019

Severodonetsk, Ukraine


In accordance with the organisational mandate and national development priorities of Ukraine, UNFPA, the United Nations Population Fund, implements a country programme of technical assistance to Ukraine for 2018-2022. The programme seeks to contribute to the empowerment of young people in the social, political and economic domains of the country, and advance the cause of gender equality in all its dimensions.

Alongside this development work and driven by the humanitarian consequences of the armed conflict in eastern Ukraine, UNFPA participates in the development and implementation of the annual Humanitarian Response Plans (HRPs) of the United Nations Humanitarian Country Team in Ukraine to provide support to internally displaced persons (IDPs), returnees, host communities and people who remain in the conflict areas. More specifically, UNFPA mostly contributes to the work of health and protection clusters within the HRPs and leads the gender-based violence (GBV) sub-cluster.

The UNFPA GBV programme presently covers twelve regions of Ukraine, including most affected by the armed conflict (Donetsk and Luhansk), and focuses on the delivery of the following outputs:

Further development of social and institutional environment that will contribute to zero tolerance and eradication of violence against women in Ukraine;

Ensuring that in Ukraine majority of gender-based violence survivors seeks and have access to good quality survivor centred services;

Contributing to building strong national (GoU) ownership over the existent GBV response mechanisms and frameworks in order to ensure sustainability.

Starting from September 2018, the Joint Programme of UNDP, UNFPA, UN Women and FAO “EU Support to the East of Ukraine – Recovery, Peacebuilding and Governance” , funded by the European Union, is implemented in conflict-affected Donetsk and Luhansk regions (GCA). It aims to contribute to peace, economic revitalisation and reconciliation in Eastern Ukraine through social and economic recovery, with special focus on Government Controlled Areas (GCAs) of Donetsk and Luhansk regions.

UNFPA, jointly with other participating UN Agencies, supports the implementation of programme component 3 on enhancing social cohesion and reconciliation through promotion of civic initiatives.

Organisational context

Under the supervision of the Senior Field Coordinator in the East and Programme Manager, the Field Monitoring Associate implements daily activities and tasks related to the work and implementation of the UNFPA GBV programme, including its humanitarian component and UN Joint Programme of UNDP, UNFPA, UN Women and FAO “EU Support to the East of Ukraine – Recovery, Peacebuilding and Governance”, all envisioned events and activities in Donetsk and Luhansk regions (GCA) ensuring delivery of all planned results.

He/She is one of key programme team members in Donetsk and Luhansk regions, playing a vital role in ensuring smooth planning, implementation, and monitoring of programme activities. He/She ensures that all activities are carried out in accordance with UNFPA rules and procedures as well as donors’ requirements. He/She will be responsible for contributing to the achievements of programme’s objectives and quality management throughout the programme life cycle.

He/She works in a client, quality and results-oriented manner in close collaboration with all programme staff, different units of UNFPA Country Office (CO), as well as personnel of other UN Agencies to exchange information and to ensure smooth programme functioning in line with the approved programme work plan, indicators and milestones (Project Results Framework).


Duties and Responsibilities

  • Provide support to implementation of programme activities in the region as required by the Senior Field Coordinator and Programme Manager;
  • Support implementation of UN Joint Programme of UNDP, UNFPA, UN Women and FAO “EU Support to the East of Ukraine – Recovery, Peacebuilding and Governance”, ensuring smooth implementation of youth and GBV programme activities on the ground according to the approved work plan; liaise and interact with all relevant programme partners at the regional level on all matters related to the programme implementation and contributes to the coordination of youth and GBV prevention and response related activities in the assigned region within the programme and beyond it;
  • Contribute to programme monitoring, evaluation, reporting and knowledge management and ensure programme visibility;
  • Analyse programme implementation and provide regular updates to the Senior Filed Coordinator and Programme Manager highlighting programme implementation progress, bottlenecks and possible solutions;
  • Liaise and interact with all implementing partners at the regional level on all matters related to the programme implementation for the timely, successful and efficient implementation of all activities under the programme(s);
  • Contribute to establishing and/or strengthening partnerships with respective regional government authorities, humanitarian actors, UN agencies to ensure that GBV response is integrated into overall humanitarian response actions in Donetsk and Luhansk regions (GCA);
  • Ensure adequate communication, flow of information and technical expertise between the relevant local and international partners, including UNET and GBV Sub-cluster partners in the field;
  • On behalf of UNFPA and GBV Sub-cluster liaise and interact with humanitarian partners in Luhansk region, work in close cooperation with the Protection, Health and other cluster partners to ensure that GBV response is integrated into overall humanitarian response actions;
  • Contribute to the agenda and work of UNET as well as humanitarian coordination meetings, ensure that GBV response issues are adequately reflected and addressed;
  • In consultation with Senior Field Coordinator and Programme Manager, prepare, update, implement and monitor the calendar activity plan for the programme based on the approved annual work plan(s);
  • Report on all matters of programme implementation and provide weekly updates for programme implementation highlighting progress, bottlenecks and solutions;
  • Conduct weekly skype meetings with Senior Field Coordinator and country office;
  • Ensure visibility of the programme implementation through public relations, advocacy, working with the mass media and other communications activities;
  • Contribute to drafting of progress reports required by UNFPA and donors, provide regular updates/briefs as required by UNFPA;
  • Contribute to creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the country office, and drafting relevant materials for dissemination;
  • Perform any other duties as may be required by UNFPA country office management.



  • Exemplifying integrity;
  • Embracing change;
  • Demonstrating commitment to UNFPA and the UN system;
  • Embracing cultural diversity.

Core Competencies:

  • Achieving results;
  • Being accountable;
  • Developing and applying professional expertise/business acumen;
  • Thinking analytically and strategically;
  • Working in teams/managing ourselves and our relationship;
  • Communicating for impact.

Functional Skill Set:

  • Delivering results-based programmes;
  • Internal and external communication and advocacy for achieving results;
  • Leveraging resources of national governments and partners/building strategicalliances and partnerships.

Required Skills and Experience


Bachelor’s degree, preferably in Public Administration, Human Rights, Social Sciences, including Gender Studies, Political Science, International Relations, or other studies relevant for UNFPA’s mandate.

Knowledge and Experience:

  • Minimum 3 years of relevant work experience in project management, services capacity building, advocacy or related field preferably at an international organisation;
  • Familiarity with UN procedures and working methods, particularly with UNFPA agenda, policies and procedures will be a benefit;
  • Knowledge about the UN and humanitarian coordination structures will be an advantage;
  • Working experience in projects funded by international donors is desirable;
  • Strong proficiency in MS Office (Word, Excel, Power Point) and Google products (Drive, Calendar, Docs, Sheets), email applications;

Language Requirements:          

Fluency in Ukrainian, Russian and English languages. nderstanding of main processes and methods of work regarding the position.



Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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