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Job Description

The Position:

The Administrative/Finance Associate delivers quality services in the area of finance and administration to internal and external clients, mastering all relevant rules, guidelines, processes and procedures. S/he contributes to the effective management of UNFPA projects activities (both development and humanitarian).

You will work in close collaboration with the operations and programme staff, and Humanitarian team, exchanging information and supporting smooth delivery of the finance services.

The Administrative/Finance Associate reports to the UNFPA Operations Manager.


How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

UNFPA Ukraine is actively involved in the humanitarian refugee response to the Ukrainian crises, supporting provision of women and girls’ health services, including reproductive maternal health and psychosocial support and Gender-Based Violence support and referral assistance to refugees from the eastern to the central and the western parts of Ukraine.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need principled and ethical staff, who embody human rights norms and standards, and who will defend them courageously and with full conviction; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.


Job Purpose:

Under the guidance and supervision of the Operations Manager the Administrative/Finance Associate will be responsible for planning, management and monitoring of programme finance performance, delivering quality financial and administrative services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects


You would be responsible for:

Supports the monitoring of  programme financial performance by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over/ under expenditure problems and proposes remedial action.

Develops tools and mechanisms for effective and efficient monitoring of programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to Programme Managers on a continuous basis.

Interprets financial policies and procedures and provides guidance and training to programme personnel and Programme Managers. Strives to identify ways in which programme financial needs can be met within existing policies.

Assists in the management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions of work plans according to the needs of the Country Office.

Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way.

Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency.

Reports projects funds utilization using different reporting modality as requested by donors and UNFPA procedures, verifies financial information and monitors timely submission of donor reports, follows up with donors and UNFPA HQ on receipt of all outstanding contributions.

Contributes to the development of the CO annual assurance plan, takes part in conducting spot checks of Implementing Partners jointly with programme colleagues and participates in HACT-related meetings and discussions on a regular basis.

Process travel claims and execute payments.

Ensures proper administration and utilization of projects’ resources in accordance with national execution procedures.In case of absence of the Operations Manager acts as back-up covering minimum required functions.

Participate and provide trainings for the operations/projects staff on human finance management.

Contribute to knowledge networks, communities of practice and attend the UN Common System relevant working group meetings.

Provide guidance to the Project support staff.

Carry out any other duties as may be required by UNFPA leadership. 


Qualifications and Experience


Completed Secondary Level Education required. First level university degree in finance, economics, management or other related field desirable.


Knowledge and Experience:

Six years of relevant experience in finance, administration or office management.

Proficiency in current office software applications and corporate IT financial systems.

Proficiency in use of spreadsheets, word processing and computerized accounting systems is an asset.

Good writing and communication skills.

Experience in the UN System or NGOs is a strong asset.

Experience in ERP Systems (SAP, Peoplesoft, Oracle, Atlas etc.) is an asset.



Fluency in English and Ukrainian is required.


Required Competencies


Exemplifying integrity,

Demonstrating commitment to UNFPA and the UN system,

Embracing cultural diversity,

Embracing change

Functional Competencies:

Job Knowledge/Technical Expertise,

Aligning human resources management with the organization’s strategic direction,

Attracting and developing the global workforce,

Addressing the rights and needs of staff members,

Managing Information and Workflow,

Client orientation

Core Competencies:

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

Communicating for impact


Compensation and Benefits

This position offers an attractive remuneration package including a competitive salary plus health insurance and other benefits as applicable.


Apply via link by 21 September