We are looking for the conference support for the Workshops in Zaporizhzhia city

16 March 2020

UNFPA hereby solicits a quotation for the following service: Conference support for the Workshops for Dads “Promoting of responsible fatherhood in Zaporizhzhya, Donetsk, Luhansk regions” to be conducted in Zaporizhzhia city on March 19-21, 2020 (Addendum 1).

This Request for Quotation is open to all legally-constituted companies that can provide the requested products and have legal capacity to deliver in the country, or through an authorized representative.

  1. About UNFPA

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

  1. Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

Name of contact person at UNFPA:

Anastasiia Shcherbakova, Programme Assistant

Tel Nº:

+38 095 272 43 49

Email address of contact person:

shcherbakova@unfpa.org

The deadline for submission of questions is Friday, 13 March 2020 at 17:00 Kyiv time. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

  1. Content of quotations

Quotations should be submitted in a single e-mail whenever possible, depending on file size. Quotations must contain:

  1. Technical proposal, in response to the requirements outlined in the specifications should comply with:
  2. Price quotation, to be submitted strictly in accordance with Price Quotation Form.

Both parts of the quotation must be signed by the company’s relevant authority and submitted in PDF format.

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the secured e-mail address indicated below no later than: Monday, March 16, 2020 at 12:00 Kyiv time.

 

Name of contact person at UNFPA:

Iryna Bohun

Email address of contact person:

ua-procurement@unfpa.org

 

Please note the following guidelines for electronic submissions:

  • The following reference must be included in the email subject line: RFQ Nº UNFPA/UKR/RFQ/20/09. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
  • The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.  
  1. Overview of Evaluation Process

Quotations will be evaluated based on the compliance with the technical specifications and the total cost of the goods (price quote).

  1. Award

UNFPA shall award a Contract till 30 April 2020 to the lowest priced bidder whose bid has been determined to be substantially compliant with the bidding documents.

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of Contract to increase or decrease by up to 20% the volume of goods specified in this RFQ without any change in unit prices or other terms and conditions.

  1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of shipping documents, invoice and other documentation required by the contract.

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:. Submission of a proposal implies that the Bidder is aware of this policy.

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Programme manager Ms. Olesia Kompaniiets, at kompaniiets@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Assistant Representative, Officer-in-Charge, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

PRICE Quotation Form

Name of Bidder:

 

Date of the quotation:

Click here to enter a date.

 

Request for quotation Nº:

UNFPA/UKR/RFQ/20/09

Currency of quotation:

UAH

Validity of quotation:

(The quotation shall be valid for a period of at least 3 months after the submission deadline.)

 

 

VAT free, quoted rates must be exclusive of the all taxes, since UNFPA is exempt from taxes.

Price Quotation Form

Item

List of required services

Unit Price

Number of Units/Rooms

Number of Units/Days

Total

(UAH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GRAND TOTAL

 

 
 
 

Vendor’s Comments:

 

 

 

I hereby certify that the company mentioned above, which I am duly authorized to sign for, has reviewed RFQ UNFPA/UKR/RFQ/20/09 including all annexes, amendments to the RFQ document (if applicable) and the responses provided by UNFPA on clarification questions from the prospective service providers. Further, the company accepts the General Conditions of Contract for UNFPA and we will abide by this quotation until it expires.

 

 

 

Click here to enter a date.

 

 

 

Name and title

Date and place

ANNEX I:

General Conditions of Contracts:

De Minimis Contracts

This Request for Quotation is subject to UNFPA’s General Conditions of Contract: De Minimis Contracts, which are available in: English, Spanish and French